Executive Assistant

Looking to take your career to the next level? Then this role is for you!

Join Outsourcey and be part of our mission to revolutionize global talent expansion! We connect businesses with dedicated full-time teams in the Philippines, offering cost-efficient solutions without compromising quality. Join us and help elevate businesses with complete control and comprehensive support, let's shape the future of work together!

Job Requirements:

• Experience and Expertise: Minimum of 2.5-5 years of experience as an Executive Assistant or in a similar administrative role. 
• Proven ability to handle complex administrative tasks with professionalism and efficiency. 
• Technical Proficiency: Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with tools for email management, calendar scheduling, and document creation. 
• Experience with Gmail and related productivity tools is preferred.
• Organizational Skills: Demonstrated ability to prioritize tasks, manage multiple responsibilities, and maintain a structured workflow in a fast-paced environment. 
• Attention to Detail: High level of accuracy in document creation, email responses, and task execution, ensuring that all outputs meet professional standards. 
• Strong Communication Skills: Excellent verbal and written English communication skills, with the ability to draft clear, concise emails and communicate effectively with various stakeholders.
• Integrity and Discretion: Proven ability to handle sensitive information with confidentiality and professionalism. 
• Familiarity with the importance of maintaining data security.

Core responsibilities:

• Email and Communication Management: Organize, prioritize, and respond to a high volume of business and personal emails. 
• Draft and review professional correspondence, ensuring prompt and effective communication. 
• Serve as a buffer for incoming inquiries, managing email responses and scheduling follow-ups as needed.
• Meeting Coordination: Schedule and manage meetings, ensuring all appointments are added to the calendar with clear details. 
• Prepare agendas, take minutes, and follow up on action items. 
• Tax and Compliance Support: Assist in managing county, state, and federal tax filings, ensuring deadlines are met. 
• Organize and maintain records related to quarterly, yearly, and business-specific tax requirements. 
• Standard Operating Procedures (SOPs): Collaborate with the business owner to create, document, and refine SOPs for various business processes. 
• Ensure all procedures are well-organized and accessible for team members. 
• Document Creation and Organization: Develop professional documents, including PDFs, spreadsheets, and reports, based on provided notes or instructions. 
• Maintain an organized repository for easy access and retrieval. 
• Project Support and Task Management: Provide day-to-day administrative support, assisting with miscellaneous tasks and projects. 
• Ensure efficiency and follow-through on assigned responsibilities to free up time for leadership focus on business growth.

Benefits: Competitive salary Opportunity to shape the HR function of a rapidly growing BPO. Work closely with a team of industry leaders who have successfully scaled BPOs in the past. Career growth and development opportunities.

Please attach your CV and we will be in touch for a confidential chat. Let's do great things together!