Offer summary

Qualifications:

Experience with administrative tasks such as scheduling, invoicing, and compliance tracking., Familiarity with CoPilot CRM or a willingness to learn., Strong attention to detail and organizational skills., Excellent communication skills (both written and verbal)..

Key responsabilities:

Manage appointments, meetings, and follow-ups using CoPilot CRM.

Process invoices, collect and verify hours for payroll, and ensure timely payments.

Track and maintain due dates for taxes, vehicle registrations, inspections, and insurance renewals.

Answer calls and provide assistance when the manager is unavailable.

Job description

This is a remote position.

We are seeking a detail-oriented and proactive Administrative Assistant to help manage key operational tasks, ensuring smooth day-to-day operations.

Job Highlights:

Contract type: Independent Contractor
Schedule: Monday to Friday 8am-5pm Eastern with 1-hour unpaid break
Aligned with US business hours
Direct reporting to business owner
Access to financial systems and business software
Potential for expanded responsibilities as business grows

Responsibilities:

Scheduling & Follow-Ups: Manage appointments, meetings, and follow-ups using CoPilot CRM.
Invoicing & Payroll Support: Process invoices, collect and verify hours for payroll, and ensure timely payments.
Compliance Monitoring: Track and maintain due dates for taxes, vehicle registrations, inspections, and insurance renewals.
Phone Support: Answer calls and provide assistance when the manager is unavailable.
Social Media Posting (Bonus): Assist in posting and managing company updates on social media platforms.
Video Editing (Optional Growth Skill): While not required, a willingness to learn video editing over time would be beneficial.

Requirements

Experience with administrative tasks such as scheduling, invoicing, and compliance tracking.
Familiarity with CoPilot CRM or a willingness to learn.
Strong attention to detail and organizational skills.
Excellent communication skills (both written and verbal).
Ability to multitask and manage time effectively.
Experience in social media management is a plus but not required.
Willingness to learn new skills over time, such as video editing.

Benefits

Independent Contractor Perks:

HMO Coverage for eligible locations
Permanent Work from home
Immediate Hiring
Steady Freelance Job

Please note that since this is a permanent work-from-home position and an “Independent Contractor” arrangement, the candidates must have their own computer and internet connection. They will handle their own benefits and taxes. The professional fees are on hourly rates and the rate depends on your performance in the application process.

ZR_21740_JOB

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