Offer summary

Qualifications:

Proven experience as a Personal Assistant or in a similar role., Excellent organizational and multitasking skills., Strong communication skills, both written and verbal., Ability to handle confidential information with discretion..

Key responsabilities:

Provide administrative support to the Chief Growth Officer, Chief Operations Officer, and Chief People & Governance Officer.

Manage diary schedules, travel arrangements, and meeting logistics.

Draft correspondence, take minutes during meetings, and follow up on action items.

Conduct background research and prepare reports on various subjects.

Job description

Salary (UK): £30,170 plus benefits

The Role:

Mary’s Meals International is recruiting for an experienced Personal Assistant to join our Risk & Governance function. Reporting directly to the Support Services Lead, you will be responsible for providing efficient and effective support to our Chief Growth Officer, Chief Operations Officer and Chief People & Governance Officer, with ad hoc support to other members of the Executive Leadership Team (ELT). In this fast paced and varied role, you will work closely with our Boards, Committees and Leadership teams, providing a variety of support including diary management, attending meetings, taking minutes, managing follow up actions, travel arrangements, maintaining systems and processes and undertaking specific projects as required.

Key responsibilities & activities:

Assess ELT priorities and re-directing emails, enquiries and requests as necessary.
Drafting emails and other correspondence, proof-reading, and writing reports.
Managing emails, phone calls, post, general correspondence, reports, minutes of meetings, forms and compiling address lists.
Carrying out background research and providing reports on various subjects.
Attending Board meetings for Programme Affiliates, and MMI Board meetings in the absence of the Support Services Lead, taking minutes at the same and preparing follow-up actions for circulation.
Organising internal and external meetings and teleconferences, including booking venues, arranging accommodation, preparing agendas and meeting papers, disseminating meeting papers and liaising with board members.
Organising and coordinating complex travel itineraries to optimise travel time and making all travel and accommodation arrangements necessary for the ELT and other key personnel as required.
Undertaking projects from time to time on behalf of the ELT - examples include organisation of events.
Attending regular ELT meetings in person in Glasgow.
Attending sub-group meetings within each of the core pillars, including Senior Leadership Meetings, safeguarding committee meetings and other core committee meetings; taking minutes at the same and preparing follow-action

With fantastic interpersonal skills and robust experience as a Personal Assistant, you will thrive in a varied, fast paced role and will utilise your exceptional organisational skills to manage the balance of scheduled work with provision of unplanned support. With great communication skills, you will work closely with a range of stakeholders across a variety of geographies and cultures. Confident, competent, resilient, with a solution-focussed approach, you will have the ability to take on a variety of projects with a high level of competence and confidentiality.

We are happy for you to work remotely and flexibly, in a way that best supports your work life balance. We also have an office near Glasgow city centre for those who live nearby and would like to work from here occasionally or on a regular basis.

Due to the nature of the role, regular attendance at our Glasgow office will be necessary, so the position requires proximity and ability for commuting on a quarterly basis.

About us:

Mary’s Meals is a global movement supported by people from all walks of life and we are focused on one goal – that every child receives a nutritious daily meal in a place of education. We continue to change the lives of over 2.4 million children who today will receive Mary’s Meals.

We believe in the innate goodness of people, respect the dignity of every human being and family life and believe in good stewardship of the resources entrusted to us. In line with our values, Mary’s Meals is fully committed to a culture of safeguarding. Mary’s Meals is committed to preventing any type of unwanted behaviour at work and we expect all the Mary's Meals family to share this commitment and work in the best interest of the communities we serve. Our safe recruitment practices ensure that only those that are committed to our high standards join our movement.

This is a fantastic role where your daily work has real impact. Please click Apply to send your CV and a short covering note, highlighting your suitability and motivations in considering this role.

Benefits (UK Based):

34 days annual leave (pro-rated for part time working patterns) including bank holidays, increasing by 1 day each completed calendar year, to a maximum of 39 days (+ option to buy another week)
Flexible working
Employee Assistance Programme
Life assurance
Pension - depending on the location of the candidate. Any pension contribution paid as part of salary will be subject to normal statutory deductions/ taxation

Personal Assistant JD

Applicant Privacy Statement

Closing date for applications is Friday 18th April 2025.

We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.

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