Offer summary

Qualifications:

Exceptional organizational abilities and multitasking skills., Outstanding written and verbal communication skills., Demonstrated trustworthiness and discretion with confidential information., Basic understanding of financial processes and proficiency with office applications..

Key responsabilities:

Serve as the primary point of contact for business communications.

Manage a dynamic calendar for scheduling meetings and appointments.

Handle financial administration including processing payments and managing bills.

Provide timely follow-up communications with clients and maintain strong relationships.

Job description

This is a remote position.

Work Schedule: Monday to Friday 10pm-2pm 4 hours

Client Timezone: Eastern Time (Miami, Florida)

Client Overview

Join an ambitious and growing real estate venture at the exciting ground-floor stage! This forward-thinking entrepreneurial business is poised for growth in the dynamic real estate market. As they expand their operations and build their presence in the industry, they’re seeking a dedicated team member to provide crucial support that will directly contribute to their success story. This is a rare opportunity to be part of something from the beginning and grow alongside an innovative business with unlimited potential.

Job Description

We’re seeking a detail-oriented and proactive Virtual Assistant to become an integral part of an emerging real estate enterprise. In this role, you’ll serve as the administrative backbone of the business, handling a diverse range of responsibilities that keep operations running smoothly while the founder focuses on growth strategies. You’ll enjoy a varied workday managing communications, coordinating schedules, processing financial transactions, and providing comprehensive administrative support. This position offers exceptional autonomy and the unique opportunity to significantly impact a business during its formative stages. As the business expands, your role has the potential to grow in both scope and responsibility, making this an ideal position for someone looking to develop their career alongside a thriving real estate venture.

Responsibilities

Serve as the primary point of contact for business communications, crafting professional emails and making calls on behalf of the business owner
Manage a dynamic calendar by scheduling and coordinating both business meetings and personal appointments
Handle financial administration including processing payments, managing bills, and executing transactions with attention to detail and confidentiality
Provide timely follow-up communications with potential clients and business contacts to maintain strong relationships
Research and organize travel arrangements, creating detailed itineraries for business trips and personal vacations
Implement and maintain efficient administrative systems to support real estate operations
Organize and prioritize inbox communications to ensure prompt responses to important messages
Assist with special projects and additional administrative tasks as the business grows and evolves

Requirements

Exceptional organizational abilities with a talent for managing multiple priorities simultaneously
Outstanding written and verbal communication skills with a professional demeanor
Demonstrated trustworthiness and discretion when handling confidential information and financial accounts
Self-motivated work ethic with the ability to work independently with minimal supervision
Basic understanding of financial processes and comfort with handling payment transactions
Proficiency with email management tools, calendar systems, and general office applications
Ability to adapt to changing priorities in a growing business environment
Interest in the real estate industry and enthusiasm for supporting an entrepreneurial venture
Experience with virtual assistance or administrative support preferred but not required for the right candidate