Offer summary

Qualifications:

Bachelor's Degree required., 4+ years of experience in an administrative support role., Strong communication skills and ability to manage multiple projects., Experience with heavy calendaring and event planning..

Key responsabilities:

Maintain sensitive information and complex calendars for executives.

Coordinate domestic and international travel arrangements.

Plan and execute meetings, dinners, and events.

Prepare expense reports and act as a liaison for internal and external stakeholders.

Job description

Role Description

Dropbox is seeking a detail-oriented Executive Business Partner to support our GM of Organize the Cloud (Dropbox’s AI division). Our Admins are the glue that holds everything together - from calendaring and travel to team support, you will have the opportunity to participate in a wide variety of confidential and strategic tasks. This person is humble and will be resourceful in building strong relationships with internal stakeholders and external contacts, making a point to be available and approachable to everyone. You’ll be working in a fast-paced environment with passionate team members who are focused on quality and execution. If you like to tame chaos while remaining calm and flexible in the face of ever-changing priorities and needs, then this is the role for you.

Responsibilities

Strategically maintain sensitive information and complex calendars in a rapidly changing environment, requiring coordination with both internal and external executives and assistants
Set up domestic and international travel arrangements
Plan and execute on-site and off-site meetings, dinners, and events
Prepare monthly expense reports for leads and coordinate special projects as needed
Serve as the face of Dropbox on behalf of your leads and act as a liaison, building great relationships with internal stakeholders and external contacts

Requirements

Bachelor's Degree
4+ years experience in an administrative support role
Experience with heavy calendaring for multiple principals or teams
Ability to juggle multiple projects and priorities at once in an organized manner
Ability to move quickly and make on-the-spot decisions without sacrificing attention to detail
Track record of consistently going above and beyond with a proactive mindset
Great communication skills and the ability to work effectively with a spectrum of personalities
Strong Google calendar/e-mail/doc skills
Ability to maintain composure and sense of humor in high-pressure situations
Passion for Dropbox and helping your leads and their teams as they scale
Event planning experience
Being a lead admin to other EA’s
Excellent communication skills