Executive Assistant

About this Position

We are looking for an Executive Assistant to perform a variety of administrative tasks and support the company's CEO. This is a strategic role and not a secretarial role. Candidates typically go on to take on leadership position in the organization after a successful stint of a few years in this role.

Working at Neolytix

At Neolytix, you will learn to hone your consultative skills, develop drive & leadership, balance work with family time and importantly have fun!

• Complimentary Medical Coverage for your Family & dependents
• Work with diverse team members across countries & cultures
• Participate in Clubs based on your hobbies and share your passion with like minded enthusiasts

Executive Assistant responsibilities include:

• Manage the CEO's calendar, including scheduling meetings, appointments, and travel arrangements.
• Act as a liaison between the CEO and other staff members, stakeholders, and external partners.
• Preparing Strategic Plans, Budgets and Variance reports on operational and financial performance
• Prepare and edit correspondence, communications, presentations, and other documents on behalf of the CEO.
• Manage and attend meetings, including taking minutes and ensuring action items are communicated and followed up on.
• Prepares reports by collecting and analyzing information.
• Research products, applications, markets, vendors and present a detailed analysis
• Procure quotes for applications and/ or services as needed for the company
• Handle confidential information with discretion and integrity.
• Coordinate and oversee special projects as directed by the CEO, ensuring deadlines are met.
• Assist in preparing for board meetings and executive sessions, including document preparation and logistics.
• Manage incoming communications and prioritizing in terms of urgency and relevance to the CEO's agenda.
• Provide general administrative support to the CEO, including but not limited to, filing, copying, and expense report management.
• Follow up with other people in the organization on completion of tasks
• Proactively organize & update tasks tracker before the meetings

Requirements and skills

• 2+ years of relevant work experience
• User ins MS Excel – Formulas, Pivot tables
• Excellent presentation preparation skills in Powerpoint
• Fast Learner
• Above average fluency in English
• Excellent business writing skills
• Outstanding organizational and time management skills
• Discretion and confidentiality
• Very strong interpersonal skills and the ability to build relationships with key stakeholders
• Works US Central Hours