Admin & Marketing Coordinator

Job Title: Admin & Marketing Coordinator
Working Hours: US Hours

About Pavago:

Pavago is seeking a versatile and detail-oriented Admin & Marketing Coordinator with a strong background in marketing, design, and social media management to support our client's leadership team. This role is pivotal in managing executive schedules, streamlining internal communications, and contributing creatively to marketing initiatives. The ideal candidate will possess exceptional organizational skills, a knack for creative design, and proficiency in marketing tools, software, and social media platforms such as Instagram and TikTok.

Key Responsibilities:

• Executive Support: Manage calendars, schedule meetings, and coordinate travel arrangements for senior leadership. Prepare agendas, take detailed meeting notes, and handle follow-up communications.
• Marketing Design & Coordination: Assist with the creation of marketing materials, presentations, and social media content. Utilize graphic design tools (e.g., Canva, Adobe Creative Suite) to design branded content.
• Social Media Management: Develop and manage content for Instagram and TikTok, ensuring brand consistency and audience engagement. Monitor trends and optimize content to boost reach and engagement.
• Administrative Support: Handle documentation, maintain records, and ensure efficient file management. Assist with ad-hoc tasks to support the operations and marketing teams.

What Makes You a Perfect Fit:

• Marketing & Design Skills: Proven experience in graphic design, content creation, and marketing coordination.
• Social Media Expertise: Strong understanding of Instagram and TikTok, including content creation, engagement strategies, and trend analysis.
• Creative Mindset: A passion for storytelling, innovative marketing strategies, and creating visually compelling content.
• Organizational Excellence: Strong organizational skills with the ability to manage multiple priorities and work autonomously.
• Communication Proficiency: Exceptional written and verbal communication skills, capable of creating clear and engaging content.
• Tech-Savvy: Proficient with tools like Canva, Adobe Suite, Slack, Asana, and CRM platforms.
• Problem Solver: A proactive approach to addressing challenges and optimizing workflows.

What Does a Typical Day Look Like?

A typical day involves managing executive schedules, preparing for meetings, and handling internal communications. You'll collaborate with the marketing team to design content, create and manage social media posts, and support Instagram and TikTok initiatives. Throughout the day, you will manage email marketing campaigns, assist with CRM data updates, and track project progress. In the afternoon, you may review marketing materials for upcoming campaigns or brainstorm creative ideas to enhance brand engagement.

Requirements:

• Experience: 3+ years of experience as an Executive Assistant, Marketing Coordinator, or Social Media Manager.
• Technical Proficiency: Strong design skills with proficiency in Canva and Social Media Management Tools.

Interview Process:

• Phone Interview: An introductory conversation to understand your experience and fit for the role.
• Video Interview: A deeper dive into your design, marketing, and social media experience.
• Task Assessment: A brief practical assignment to demonstrate your skills.
• Final Interview: Meet with our leadership team to discuss your approach to the role.

Ready to Apply?

If you’re a dynamic professional with a passion for marketing, design, and social media, and you thrive in a fast-paced environment, we want to hear from you! Please include samples of your design work, social media campaigns, or a portfolio that highlights your creative projects.