Proofreading Specialist

Position Summary:
 

The Proofreading Specialist is a detail-oriented individual with a keen eye for catching errors. Proofreading Specialist will be responsible for ensuring the accuracy, clarity, SEO relevance, and consistency of all AI-assisted written content produced by the team.

In line with the newly adopted AI-supported content generation process, this role focuses on maintaining the highest quality standards across titles, outlines, and full-length articles generated and refined by freelance writers. The Proofreading Specialist ensures that all content adheres to the brand’s style, tone, formatting, and editorial SOPs.

This role meticulously reviews and corrects content for various purposes, including:
 

• Error Detection: Identifying and correcting mistakes in grammar, punctuation, spelling, and typos.
   
• Consistency and Style: Ensuring adherence to formatting guidelines, tone of voice, and overall brand language.
   
• Clarity and Conciseness: Enhancing content readability and logical flow by refining sentence structures and transitions.
   
• SEO and Structure: Ensuring keyword integration, meta elements, and SEO best practices are followed in both outlines and final drafts.
   
• Workflow Oversight: Overseeing the end-to-end proofreading lifecycle from content ideation (titles/outlines) to final uploads.
   
• Collaboration: Working closely with writers, the unit lead, and content strategists to ensure content quality and smooth communication across the workflow.

Primary Responsibilities:

• Review and approve article titles and outlines submitted by freelance writers for relevance, SEO alignment, clarity, and structure.
   
• Upload all submitted content to the Content Inventory on a daily basis, ensuring proper categorization and naming conventions.
   
• Carefully review AI-assisted content for grammar, punctuation, and spelling errors, ensuring a natural and human-like tone.
   
• Ensure proper sentence structure, smooth flow, and readability, editing awkward or AI-generated phrasing where needed.
   
• Review factual consistency, formatting, and compliance with internal editorial SOPs and style guides.
   
• Optimize content for SEO by checking keyword placements, meta descriptions, heading structures, and other on-page SEO elements.
   
• Perform final quality assurance on articles before approval and publishing.
   
• Ensure content reflects the intended message, audience expectations, and editorial voice.

Secondary Responsibilities:

• Provide constructive feedback to writers, particularly regarding their AI-assisted content refinement process.
   
• Maintain open communication with writers to address any issues related to titles, outlines, or article revisions.
   
• Ensure a well-maintained and updated content inventory, keeping records organized and accessible.
   
• Guide writers on improving content quality, outline development, and adherence to AI-human co-writing best practices.
   
• Support topic ideation and content direction aligned with ongoing editorial and marketing strategies.
   
• Collaborate with the team lead to assist in the development of article titles and campaign-specific content when required.
   
• Contribute to content development for LinkedIn, social media platforms, or other marketing assets when needed.
   
• Participate in brainstorming sessions and share relevant ideas and insights for marketing campaigns and content calendar planning.
   
• Assist in handling urgent proofreading and content tasks in collaboration with other teams.
  
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