Fashion Administrative Assistant (ZR_20877_JOB)
Offer summary
Qualifications:
Proven proficiency in Microsoft Excel with a solid grasp of formulas and formatting techniques., Exceptional organizational skills and attention to detail., Strong computer literacy, including expertise in file management and PDF creation., Basic knowledge of Canva or willingness to learn graphic design skills..Key responsabilities:
- Manage and update Excel spreadsheets for production and order management.
- Perform high-volume data entry for multiple dress styles and create professional PDF documents.
- Assist in seasonal transitions and maintain the digital filing system using Dropbox.
- Support marketing efforts by creating visuals in Canva and managing email communications with partners.
Job description
This is a remote position.
- Contract type: Independent Contractor
- Work Schedule: 40 hours a week - Monday to Friday; 8am to 5pm
Client Overview
Join an innovative fashion startup that’s revolutionizing the wholesale dress industry! This dynamic company operates on a cutting-edge seasonal model, launching exciting new collections every three months. As they rapidly expand, they’re seeking a detail-oriented professional to help streamline their operations and support their growth trajectory. This is your chance to be part of a forward-thinking team that’s making waves in the fashion world!
We’re seeking a highly organized and Excel-savvy Virtual Assistant / Data Entry Specialist to play a crucial role in our wholesale fashion business. You’ll be at the heart of our operations, managing vital data for our seasonal collections and ensuring smooth order processing. This position offers a unique blend of data management, administrative support, and potential creative tasks. You’ll work closely with our leadership team, gaining invaluable experience in the fashion industry while honing your skills in data analysis, Excel mastery, and potentially basic graphic design. If you’re detail-oriented, tech-savvy, and passionate about fashion, this role offers an exciting opportunity to grow with a dynamic, innovative company.
- Expertly manage and update Excel spreadsheets, tracking production and maintaining our comprehensive order management system
- Perform high-volume data entry with meticulous attention to detail, handling information for up to 42 unique dress styles per sales period
- Create polished, professional PDF documents from Excel files, ensuring they’re perfectly formatted for internal and external use
- Stay on top of email communications, swiftly updating trackers based on incoming instructions
- Play a key role in our seasonal transitions, assisting in rolling forward documents for exciting new collections every three months
- Maintain our digital filing system using Dropbox, ensuring all team members have access to up-to-date information
- Potentially expand your skills into basic graphic design, creating eye-catching visuals using Canva to support our marketing efforts
- Send email template with sales information and support documentation to our external wholesale partners.
- Send approved purchase orders to our external manufacturing partners.
- Work with management to create administrative templates
- Ability to cut reels in canva is an advantage
- PO creation
- Wholesale administration and support
- Logistics & shipping management
- Critical path
- Marketing administration support (ghosting briefing, call sheets & schedules)
- PR address book management
- Send email template with sales information and support documentation to our external wholesale partners.
- Send approved purchase orders to our external manufacturing partners.
- Work with management to create administrative templates
- Ability to cut reels in canva is an advantage
Requirements
- Proven proficiency in Microsoft Excel, including a solid grasp of basic formulas and advanced formatting techniques
- Eagle-eyed attention to detail and a commitment to data accuracy
- Exceptional organizational skills with the ability to juggle multiple tasks and prioritize effectively
- Self-motivated with excellent time management skills, capable of working independently in a remote environment
- Strong computer literacy, including expertise in file management and PDF creation
- Familiarity with cloud storage systems like Dropbox
- Basic knowledge of Canva or willingness to learn graphic design skills
- Ability to work within the Australian Eastern Standard Time zone
- Passion for fashion and enthusiasm for contributing to a growing startup
- Excellent written communication skills in English
- Flexibility to potentially increase hours as the company grows
Benefits
- HMO Coverage for eligible locations
- Permanent Work from Home
- Immediate Hiring
- Steady Freelance Job
Required profile
Experience
Other Skills
- Time Management
- Communication
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