Offer summary

Qualifications:

Bachelor's degree or equivalent experience, 5+ years of experience as an executive assistant or in a similar role, Strong organizational and time management skills, Excellent written and verbal communication skills, proficient in GSuite..

Key responsabilities:

Manage the President's calendar, scheduling and coordinating meetings and appointments

Coordinate travel arrangements and ensure efficient travel times

Respond to communications on behalf of the President and prepare correspondence and reports

Liaise with various departments to ensure clear communication and participate in annual sales kick-off planning.

Job description

We seek a highly motivated and experienced Executive Assistant to support the President in their daily operations. The ideal candidate will be an excellent communicator, detail-oriented, highly organized, and able to support the President in administrative capacities. This role requires a flexible and proactive individual who can work in a fast-paced environment, handle multiple tasks and prioritize effectively.

Executive Assistant Duties:

Manage and optimize the priorities the President sets for his calendar, including scheduling and coordinating meetings and appointments.

Coordinate travel arrangements, including booking flights, accommodations, and itineraries. Must have experience booking in large global metro areas to ensure convenient locations for accommodations and efficient and accurate travel times.

Respond to internal and external communications, such as email, on behalf of the President, as needed. Draft and proofread to ensure grammatical accuracy.

Prepare and edit correspondence, reports, and presentations using Google Suite.

Extract follow-up items from recorded meetings or attend meetings and record follow-up items to ensure accountability.

Ensure that the President knows and meets organizational deadlines like board presentations, performance reviews, and monthly flash reporting.

Liaise with various departments; work collaboratively with other EAs, Revenue Operations, Finance, and P&C to ensure clear communication and efficient plans.

Participate in annual sales kick-off planning and be available in person to travel to the required locations.

Maintain discretion and confidentiality in all business matters.

Requirements:

Bachelor's degree or equivalent experience

5+ years of experience as an executive assistant or in a similar role, with experience supporting a President, CEO, CRO, CSO, or similar.

Strong organizational and time management skills, with the ability to prioritize effectively and meet tight deadlines in a fast-paced environment

Excellent project management skills.

Excellent written and verbal communication skills, including the ability to compose professional correspondence and presentations

Strong interpersonal and collaboration skills, with the ability to work effectively with a diverse group of stakeholders

Proficient in GSuite (Gmail, GCalendar, Docs, Sheets, Slides), Confluence, and at least one AI tool.

Previous experience working in a software development company

Previous experience