Offer summary

Qualifications:

3+ years of agency experience is required., Previous experience as a PA, Team Assistant, or Project Assistant is essential., Excellent organization skills and strong written and verbal communication skills are necessary., Proficiency in Google Workspace, Microsoft Office, and project management tools is important..

Key responsabilities:

Manage the flow of small tasks and requests across the project management team.

Draft and prepare professional emails, briefs, reports, and internal communications.

Track progress by following up with teams and suppliers on open tasks and updating status documents.

Provide meeting support by setting agendas, taking notes, and capturing action points.

Job description

This is a remote position.

Project Management Support Role

Work Schedule: 8 AM - 5 PM Melbourne Time

We’re looking for an exceptionally organised and proactive Project Management Personal Assistant to support our team of four enterprise project managers. In this role, you’ll be the glue that keeps everything moving—from chasing up small tasks to drafting emails, QC work against briefs, writing briefs, tracking progress, and compiling reports.

You’ll be a master of follow-up, a clear communicator, and someone who thrives on bringing order to chaos. While you don’t need to be a technical project manager, you should be comfortable juggling multiple small requests, managing priorities, and ensuring the team stays on track.

Key Responsibilities

Traffic Management: Own the flow of small tasks and requests across the project management team, ensuring nothing is missed and everything moves forward.
Drafting & Writing: Prepare clear and professional emails, briefs, reports, and internal communications.
Progress Tracking: Follow up with teams and suppliers on open tasks, update status documents, and flag blockers.
Meeting Support: Set agendas, take notes, and capture action points in key meetings.
Admin Support: Assist with scheduling, file management, template creation, and general admin for the PM team.
Reporting: Compile regular status updates, progress summaries, and highlight reports.

Requirements

3+ years of agency experience is a must-have.
Previous experience as a PA, Team Assistant, or Project Assistant.
Excellent organisation skills and a love for to-do lists and checklists.
Strong written and verbal communication skills.
High attention to detail—you notice when things don’t add up.
Confidence in following up with people and keeping teams accountable.
Proficiency in Google Workspace, Microsoft Office, and project management tools (Asana, Monday.com, Trello, or similar).
Comfortable working across multiple projects and teams simultaneously.
Basic understanding of project lifecycles (helpful but not essential).

This role is perfect for someone who thrives in a fast-paced, structured environment and enjoys keeping projects running smoothly.

Benefits

Independent Contractor Perks

HMO Coverage for eligible locations
Permanent work from home
Immediate hiring
Steady freelance job

Please note that since this is a permanent work-from-home position and an “Independent Contractor” arrangement, the candidates must have their own computer and internet connection. They will handle their own benefits and taxes. The professional fees are on hourly rates and the rate depends on your performance in the application process.

Required profile