Administrative Assistant- PLAPAA008

Job Title: Administrative Assistant

Location: Remote (Ability to work within specified time zones as needed)

Work Schedule: Flexible based on employers needs, typically Monday to Friday.

Company Overview:

Sagan is an exclusive membership community for top executives, founders, and CEOs seeking to hire and maximize the impact of international talent. We bridge the gap between global talent and US-based businesses, connecting candidates from vibrant regions like Latin America, the Philippines, India, Pakistan, Bangladesh, and Africa with leading American companies. Discover a world of career possibilities with Sagan.

Position Overview

We are seeking a highly organized and proactive Administrative Assistant to support daily operations, executive functions, and team coordination. This role requires strong multitasking abilities, attention to detail, and excellent communication skills. The ideal candidate thrives in fast-paced environments, manages competing priorities effectively, and ensures seamless administrative processes.

Key Responsibilities

• Administrative & Executive Support

  • Manage calendars, schedule meetings, and coordinate travel arrangements.

  • Handle email inboxes, draft correspondence, and facilitate professional communication.

  • Set up and process eSignature documents, ensuring completion and accuracy.

  • Maintain organized records, databases, and document management systems.

  • Assist with expense tracking, invoicing, and basic financial reporting.

• Project & Operations Support

  • Support process improvement efforts to enhance efficiency.

  • Assist in coordinating between teams or departments to ensure smooth workflow.

  • Organize team events, off-sites, and special projects as needed.

  • Research and compile data for reports, presentations, or operational decisions.

• Communication & Collaboration

  • Act as a liaison between executives, teams, and external stakeholders.

  • Maintain professional, clear, and timely communication across multiple channels.

  • Ensure follow-ups are completed on time and key tasks are addressed.

Qualifications

• Previous experience in administrative support or operations.

• Strong organizational and time-management skills.

• Proficiency in Google Workspace (Docs, Sheets, Calendar, Drive) and Microsoft Office (Word, Excel, Outlook).

• Excellent verbal and written English communication skills.

• Ability to prioritize tasks, take initiative, and work independently.

• Strong attention to detail, problem-solving skills, and adaptability.

Nice to Haves

• Experience with project management tools (Asana, Trello, Monday.com).

• Knowledge of basic financial tracking, invoicing, or budget management (QuickBooks, Xero).

• Background in customer service, real estate, finance, tech, legal, or healthcare industries.

• Experience in remote work environments and collaborating across multiple time zones.

Desired Traits

• Proactive & Resourceful: Takes initiative and ownership of tasks.

• Organized & Detail-Oriented: Manages multiple responsibilities efficiently.

• Clear Communicator: Professional and confident in written and verbal interactions.

• Fast Learner: Eager to develop new skills and adapt to new technologies.

Only candidates who achieve an 80% or higher score on assessments will be considered.