Offer summary

Qualifications:

5+ years of experience in a high-level PA or similar role., Strong background in property management, finance, and business administration., Exceptional organizational skills and attention to detail., Strong communication skills and professionalism when dealing with high-net-worth individuals..

Key responsabilities:

Oversee multiple properties, including maintenance and asset management.

Handle visa applications and travel documentation for international trips.

Assist in monitoring investments and liaising with financial advisors.

Plan and organize complex travel arrangements and high-profile meetings.

Job description

Happy Mammoth is a fast-growing natural food and supplement direct-to-consumer brand operating across the United States, Australia, and Europe. We specialize in formulating, producing, and marketing gut, digestive, and microbiome health foods and natural supplements. Our mission is to help our clients make long-lasting positive health changes and start living fuller, healthier lives once again.
We pride ourselves on a dynamic, high-performance culture that values initiative, creativity, and efficiency. We are seeking a top-tier Personal Assistant to support our founder and leadership team, ensuring seamless operations across multiple business and personal ventures.

About the Role:
Are you an experienced, entrepreneurial Personal Assistant looking for a dynamic role supporting a high-level individual with global interests? We are seeking a highly organized, proactive, and resourceful PA to manage a diverse range of responsibilities, from property management to investment oversight.

Key Responsibilities:

Property Management: Oversee multiple properties, including maintenance, leasing, renovations, and overall asset management.
Visa & Immigration Assistance: Handle visa applications, renewals, and travel documentation for international business and personal trips.
Investment Oversight: Assist in monitoring and managing investments, liaising with financial advisors, and tracking key financial activities.
Business & Personal Affairs: Provide comprehensive administrative support, including scheduling, correspondence, and document preparation.
Project Management: Take charge of high-level projects, ensuring efficiency, accuracy, and seamless execution.
Problem Solving & Decision Making: Act as a trusted advisor, providing strategic support and solutions in fast-paced situations.
High-Level Communication: Manage confidential correspondence and liaise with stakeholders, executives, and external partners with professionalism and discretion.
Travel & Event Coordination: Plan and organize complex travel arrangements, events, and high-profile meetings.

Key Qualifications:

Minimum 5+ years of experience in a high-level PA, Chief of Staff, or similar role.
Strong background in property management, finance, and business administration.
Experience handling visa applications, international travel, and legal documentation.
Highly entrepreneurial mindset with the ability to anticipate needs and take initiative.
Exceptional organizational skills, discretion, and attention to detail.
Ability to multitask and manage complex schedules with efficiency.
Strong communication skills and professionalism when dealing with high-net-worth individuals, stakeholders, and service providers.
Tech-savvy, with proficiency in business management tools and software.
Proven ability to work in a fast-paced, high-pressure environment and handle confidential matters with integrity.

What You’ll Get:
- Competitive salary package with bonus structures
- Remote work – Work from anywhere in the world
- Flexible working hours
- Free access to courses and books for professional growth
- A high-performing team that’s obsessed with growth and results

Who You Are:

A self-starter with a strong sense of responsibility and ownership.
A strategic thinker who can see the big picture but also manage the fine details.
Someone who thrives in a high-performance, fast-paced environment.
Adaptable and flexible, capable of handling changing priorities with ease.
A problem-solver who takes initiative and finds creative solutions.
Highly discreet and trustworthy, able to manage confidential information with the utmost professionalism.

If you are a highly experienced, resourceful, and entrepreneurial PA looking for a role that challenges and excites you, we would love to hear from you.

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