What we’re looking for
We need a proactive and strategic Executive Assistant to (virtually) join our HQ team and support our founder by managing scheduling, supporting marketing and human resources initiatives, and keeping operations running smoothly. This isn’t a traditional admin-focused EA role – we’re looking for someone who can act as an extension of the founder, anticipating needs and taking ownership of high-value tasks.
What you’ll be doing / Job responsibilities:
- Managing the founder’s schedule – booking client meetings, team 1:1s, and other check-ins with clients or team members
- Taking ownership of the founder’s calendar – prioritizing the most important tasks
- Inbox management – managing and responding to emails (Outlook, LinkedIn, Instagram, etc.)
- Meeting support – notetaking, tracking actions, and ensuring follow-ups happen
- Human resources – post job vacancies and shortlist resumes for the first round of interview, preparing contracts and other paperwork for employees
- Track key projects – work with the founder to track key metrics and performance of key projects
- The role will not involve any tasks that are done by a personal assistant
About you / job requirements
We’re looking for someone who takes initiative and is open to learning about this industry
Experience: Proven track record as an EA (not PA) for at least 2-3 years, ideally in a startup or fast-moving environment
Exceptional communication: Fluent English (written and spoken) with the ability to adapt to the founder’s tone and style
Highly organized: Able to juggle multiple priorities with minimal oversight
Problem solver: Spots challenges before they arise and takes action
Trustworthy & adaptable: Can handle confidential information and adjust to shifting priorities
It’s probably not for you if…
You prefer highly structured, step-by-step instructions for tasks
You’re looking for a purely administrative role with no strategic involvement
Basic job details
Working hours: Work timings are according to Eastern Standard Time (EST) from 8:30 am to 5:30 pm, Monday to Friday
Remote setup: You’ll need a strong internet connection and a reliable system
Life at Digital Nod
Base salary of INR 4.8 to 6 lacs (or USD 5400 to 6969) per annum, based on experience
This role may offer a progression into a remote CoS, Founders Associate or Marketing/commercial role based on performance
Fully flexible holiday (22 days to take whenever you like)
There will be company appointed holidays as per USA calendar
About the company
Digital Nod is an award-winning digital PR agency that is disrupting the world of public relations. It works with some of the biggest news media companies such as Forbes, Business Insider, and Fortune Magazine. The agency works with a global clientele spread across USA, UK, and the Middle East. With a global team of 15, the agency also helps solve complex social media issues.
Our website is www.digitalnod.co
