Offer summary

Qualifications:

3+ years of professional experience in a support or administrative capacity., Excellent organizational skills with attention to detail and proactive problem-solving abilities., Strong interpersonal communication skills, both written and verbal., Proficiency with Microsoft Office, particularly Outlook's calendar function..

Key responsabilities:

Manage calendars and prioritize inquiries to ensure effective time allocation for leaders.

Prepare meeting agendas and track action items for follow-up.

Provide general administrative support, including processing invoices and coordinating travel logistics.

Identify opportunities to improve administrative processes and collaborate with other professionals for efficiency.

Job description

Stand Together is a philanthropic community that helps America’s boldest changemakers tackle the root causes of our country’s biggest problems, from education to the economy, broken communities, and toxic division, among dozens of other pressing issues. We provide our partners with access to resources including funding, thought leadership, a network of peers, and a playbook for applying proven principles to transform lives and society.

We are looking for a skilled Sr. Administrative Assistant to join our Strategic Initiatives team. This role is essential in providing high-level support to multiple principals within the team, ensuring seamless operations and effective coordination across multiple strategic initiatives.

In this role, you will take pride as a valued business partner who understands your leader's business portfolio. As a strategic thinker, you connect task management to organizational priorities with a high degree of confidentiality, sense of urgency, and customer focus. You will identify and anticipate needs and know that success or failure is determined by thoughtfulness and ability to execute with excellence. You enjoy being part of a team that supports one another and finds fulfillment by helping others achieve success. 

How You Will Contribute

Calendar management. Build and maintain a deep understanding of priorities to effectively allocate the leader's time. Prioritize a high volume of inquiries and requests while troubleshooting conflicts for your team. Make judgements on time and recommendations grounded in strategic priorities to ensure smooth day-to-day engagements. 

Meeting preparation and follow up. Assemble meeting agendas and coordinate and track action items. 

Deep organizational knowledge. Possess in-depth knowledge of the organization’s operations, priorities, and key stakeholders to effectively provide strategic executive support. 

General administrative support. Process invoice payments, reconcile receipts and expense reports on behalf of the leaders, and book and coordinate travel, itineraries, and logistics. 

Identify areas to increase efficiency and innovate to improve administrative processes. Collaborate with internal and external Administrative Professionals to understand prioritization and make trade-offs. Identify and learn new tools and techniques to elevate the level of support and partnership the administrative team can provide. 

What You Will Bring

3+ years of professional experience in a support or administrative capacity.

Professional manner and strong interpersonal communication skills, written and verbal. 

Excellent organizational skills with sharp attention to detail and the ability to think ahead, problem solve, engage proactively, and take initiative. 

Have a collaborative approach to work; give and receive feedback respectfully. 

Ability to think strategically about the principal's time as an allocation of resources. 

Demonstrate a high level of confidentiality, sense of judgment, and ability to improvise and creatively problem-solve while maintaining composure. 

Ability to provide articulate and concise oral and written communications. 

Proficiency with Microsoft Office: Word, Excel, Outlook (including expertise with Outlook’s calendar function), and PowerPoint. 

A clear understanding of and excitement for Stand Together's vision. 

Standout Candidate May Also Bring

Proficiency with expense reporting software, such as Concur.

What We Offer

Competitive benefits: Enjoy a 6% 401(k) match with immediate vesting, flexible time off, comprehensive health and dental plans, plus wellness and mental health support through Peloton and Talkspace. 

A meaningful career: Join a passionate community of over 1,300 employees dedicated to improving lives and driving innovative solutions to complex social challenges. 

Commitment to growth: Thrive in a non-hierarchical environment that empowers employees to discover, develop and apply their unique talents. 

Competitive compensation: Our approach rewards the value you create through competitive salaries and bonus opportunities, allowing you to share in the success you help drive. 

Our Values: Working at Stand Together is different from many other organizations. Our culture is deeply rooted in Principle Based Management® (PBM®), a framework guided by the principles that drive human progress, such as dignity, openness, and bottom-up empowerment. PBM® empowers our employees to be entrepreneurial, to innovate, and to continually drive transformation.

We believe diversity fuels creativity, broadens knowledge, and helps drive success, and that is why we’re proud to be an Equal Opportunity Employer and strive to treat all employees and applicants with honesty, dignity, respect and sensitivity.

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