Offer summary

Qualifications:

Prior experience in office coordination or administration is required., General knowledge of bookkeeping concepts is preferred., Strong organizational and time management skills are essential., Excellent written and verbal communication skills are necessary..

Key responsabilities:

Organize and prioritize emails from multiple inboxes for timely responses.

Assist with scheduling and general administrative duties.

Communicate with staff regarding missing documents for bookkeeping tasks.

Maintain and organize records, including Dropbox file management.

Job description

This is a remote position.

Job Title: Office Coordinator

Location: Remote (Pacific Time Zone)

Job Type: Monday to Friday, 8:00 AM – 5:00 PM Encino, CA time, with a 1-hour unpaid break

Job Overview:

We are seeking a highly organized and proactive Office Coordinator to provide administrative support and help streamline business operations. The ideal candidate will assist with managing emails, coordinating communication between staff, organizing files, and handling personal and professional projects. A basic understanding of bookkeeping is preferred to help prioritize client emails effectively.

Key Responsibilities:

Email Management: Organize and prioritize emails from multiple inboxes, ensuring timely responses and task execution.
Administrative Support: Assist with scheduling, personal projects, and general administrative duties.
Staff Coordination: Communicate with staff regarding missing documents needed to complete bookkeeping tasks.
File Organization: Maintain and organize records, including Dropbox file management.
Task Prioritization: Review incoming requests and determine urgency, ensuring the most critical tasks are handled promptly.
Project Assistance: Support various personal and business projects as needed.

Qualifications & Skills:

Prior experience in office coordination, administration, or executive assistance.
General knowledge of bookkeeping concepts (experience in accounting is a plus but not required).
Strong organizational and time management skills.
Excellent written and verbal communication skills.
Ability to work independently, prioritize tasks, and manage multiple responsibilities.
Experience using email management tools, Dropbox, and other administrative software.

Independent Contractor Perks

HMO Coverage for eligible locations
Permanent work from home
Immediate hiring
Steady freelance job

ZR_20766_JOB

Requirements

Benefits

Independent Contractor Perks:

HMO Coverage for eligible locations
Permanent Work from home
Immediate Hiring
Steady Freelance Job

Please note that since this is a permanent work-from-home position and an “Independent Contractor” arrangement, the candidates must have their own computer and internet connection. They will handle their own benefits and taxes. The professional fees are on hourly rates and the rate depends on your performance in the application process.

ZR_20497_JOB

Required profile