Offer summary

Qualifications:

Excellent communication and interpersonal skills are essential., Proficiency in Gsuite or other productivity software is required., Strong analytical and problem-solving skills are a plus., Ability to work independently and adapt to new technology is important..

Key responsabilities:

Manage all work-related travel arrangements for 500+ employees.

Book and issue travel bookings, providing confirmations to passengers.

Track travel spending and maintain financial trackers.

Perform other duties as assigned by the Travel Team Lead.

Job description

Working at The Adaptavist Group

The Adaptavist Group is a global family of companies with a common goal. We combine the best of teamwork, technology, and processes, helping all kinds of businesses be better today and tomorrow.

We are experts at delivering enterprise software, tailored solutions, and quality services across some of the world’s most trusted technology ecosystems, including Atlassian, AWS, Slack, GitLab, monday.com and Aha!

We make change happen. From anywhere.

Our flexible, remote-first way of working means that work can fit around your life, rather than your life fitting around work.

About the role

Are you a highly organised, fast-paced problem solver who thrives in a dynamic environment? We're looking for a Travel Coordinator to join our team, managing all work-related travel arrangements for 500+ employees across the company.

In this role, you'll be at the heart of the business, ensuring seamless travel experiences while balancing multiple requests, tight deadlines, and ever-changing plans. You'll need to be confident in handling complex travel itineraries, proactive in offering cost-effective solutions, and comfortable challenging requests to ensure the best outcomes for both travellers and the business.

This role is perfect for someone who can stay calm under pressure, is a natural multitasker, and takes pride in delivering efficient, top-quality service. Alongside travel coordination, you'll play a key role in managing invoices, cross-checking data, and keeping financial trackers up to date — so attention to detail and strong numeracy skills are essential.

No two days will look the same — some will be hectic, others quieter — but we're looking for someone who is always one step ahead, using quieter moments to streamline processes and keep everything running like clockwork.

If you're ready to be part of a fast-moving team where your work directly contributes to the company's success, we'd love to hear from you!

Some of our KL office benefits include:

Unlimited Holiday

Health insurance

Volunteer Days

Flexible working hours

Enhanced Maternity and Paternity Leave

Free online streaming service subscription

Dental and Optical Allowance

Calm subscription

Company pension

Referral programme

Donation matching

About the team

It’s definitely a fun and exciting team to be in where you will work with people from our offices around the world. Our current team members consist of executive assistants, travel coordinators and workplace operations. We emphasise strong teamwork, sharing and helping out each other in need.

Trust is one of the many values that we live and work by and is given from Day 1, where you manage and own your projects and workloads. Our remote-first culture means that you’re not required to come to an office and offers you flexibility to work around your life.

What you'll be doing

Travel Booking

Book and issue travel bookings on behalf of passengers.

Provide booking confirmations to the passenger and ensure everything is in place for the traveller.

Tracks travel spending

Excellent computer literacy (Gsuite)

Excellent typing and concise communication skills. Telephone and email manners of the highest calibre.

Easy communication with EAs

Perform other duties as assigned by the Travel Team Lead

What we're looking for

Excellent communication and interpersonal skills.

Ability to work independently and as part of a team.

Proficiency in Gsuite or other productivity software.

Willingness to learn and adapt to new technology and processes.

Ability to maintain confidentiality and handle sensitive information.

Ability to work in a fast-paced environment and meet deadlines.

Prepared to work outside of standard working hours when projects and events demand it

Willingness to travel domestically or internationally for business purposes.

A few nice to haves

GDS trained

Strong analytical and problem-solving skills.

At The Adaptavist Group, we are committed to promoting a diverse and inclusive community and believe this positively impacts both the creation of our innovative products and our delivery of bespoke solutions to our global customers and our own unique culture. We encourage all qualified applicants, regardless of age, disability, race, sexual orientation, religion or belief, sex, gender identity, pregnancy and maternity, marriage, and civil partnership status. From our family-friendly policies to our flexible work environment we offer a range of benefits and policies in order to support staff from all different backgrounds. If you have any questions, please do ask us.

Check out our WORK180 page

Check out our Flexa page

We look forward to your application!

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