Offer summary

Qualifications:

Bachelor’s degree in business, Communications, Public Administration, or a related field (preferred but not required)., 3+ years of experience in proposal coordination, contract administration, or program management., Proficiency in Microsoft Word, Excel, and PowerPoint is required, along with familiarity with Microsoft Dynamics and SharePoint., Strong organizational and communication skills, with a solid understanding of the RFP process and compliance requirements..

Key responsabilities:

Coordinate and submit responses to customer Requests for Proposals (RFPs), ensuring compliance with requirements and deadlines.

Review scopes of work to ensure alignment with company standards and contractual obligations.

Collaborate with internal teams to maintain accurate project setup documentation in Microsoft Dynamics.

Manage and maintain contract vehicles, ensuring compliance and timely renewals while identifying new opportunities through procurement portals.

Job description

Planet Technologies, the Nation’s leading Microsoft services provider to the public sector, is looking for a highly motivated individual to join our growing team as Operations Assistant. In this role, you will be supporting impactful projects that make a difference for our country.

The Administrative Assistant for Operations is responsible for coordinating and submitting responses to customer Requests for Proposals (RFPs), ensuring compliance with company standards, and managing contract vehicles such as the GSA Schedule. This role requires a detail-oriented individual with strong organizational and communication skills who can collaborate independently with internal teams, including sales, strategists, and Practice Managers. The Administrative Assistant will also review bid sites to identify relevant opportunities, route them to the appropriate staff, and ensure compliance with document requirements for project setup within the company’s Microsoft Dynamics tracking system. Additionally, this role will support the production of recurring and one-time reports, providing valuable insights to internal stakeholders.

Education and Experience:

Bachelor’s degree in business, Communications, Public Administration, or a related field (preferred but not required).

3+ years of experience in proposal coordination, contract administration, or program management.

Experience working with Microsoft Dynamics and SharePoint (preferred).

Expertise in Microsoft Word, Excel, and PowerPoint (required).

Familiarity with government and commercial contracting processes, including managing contract vehicles.

Knowledge, Skills, and Abilities:

Strong understanding of the RFP process and proposal lifecycle.

Ability to review scopes of work and ensure compliance with company policies and standards.

Experience managing and maintaining contract vehicles, including renewals and compliance requirements.

Ability to filter and route bid site opportunities based on company capabilities.

Technical Abilities:

Proficiency in Microsoft Word, Excel, and PowerPoint for document creation, data analysis, and presentations.

Strong familiarity with Microsoft SharePoint for document management and collaboration.

Experience working with Microsoft Dynamics to track project setup and manage workflows.

Ability to review, analyze, and ensure contract and proposal documents compliance.

Strong understanding of RFP coordination processes, including document formatting, version control, and submission requirements.

Experience with government contract management, including maintaining and renewing contract vehicles.

Familiarity with procurement portals and bids.

Knowledge of Microsoft Dynamics CRM.

Experience producing and managing recurring and ad-hoc reports for business operations.

Essential Duties

Assist in coordinating and submitting responses to customer Requests for Proposals (RFPs), ensuring all requirements are met and deadlines are achieved.

Review scopes of work to ensure alignment with company standards, policies, and contractual obligations.

Collaborate with internal teams to ensure all document requirements for project setup are accurately captured and maintained in Microsoft Dynamics.

Manage and maintain special contract vehicles, ensuring compliance and timely renewals.

Regularly review procurement portals and bid sites to identify new opportunities and route them to the appropriate internal staff.

Maintain accurate proposals, contracts, and compliance documentation records in SharePoint and other tracking systems.

Identify opportunities to streamline processes and enhance efficiency in proposal coordination, contract management, and project setup workflows.

Other projects or duties as assigned and/or needed.

Planet Technologies is the leading provider of Microsoft Consulting Services to public sector and commercial organizations. Planet has significant experience in deploying business intelligence, cloud services, unified communications, and systems management with an emphasis building, deploying, and managing custom solutions that transform the business operations of federal government agencies.

Planet Technologies does not discriminate in employment opportunities, terms and conditions of employment, or practices. All qualified applicants will receive consideration for employment without regard to race, age, gender, religious or political beliefs, national origin or heritage, disability, sexual orientation, protected veteran status, or any characteristic protected by law. Federal Agency Clearance Requirements may require up to a 10-year background investigation - US Citizenship (clearable) is required.

Salaries for Operations Assistants at Planet Technologies range from $40,000 and $70,000. Several factors will impact final pay offered to a successful candidate including but not limited to the type and years of experience within the job, clearance level, the type of years and experience within the industry, education, training, etc.

Visit www.go-planet.com to learn more about us. Details about our benefits can be found here Planet Technologies Benefits Guide 2024-2025.

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