Offer summary

Qualifications:

Proven experience in large-scale payroll operations., Strong multitasking skills and ability to meet tight deadlines., Proficiency in payroll and HR software tools, including Rippling and Gusto., Excellent organizational and communication skills..

Key responsabilities:

Process payroll for administrative employees and nurses.

Perform monthly reconciliation of payroll reports and ensure compliance with labor laws.

Manage employee onboarding and offboarding processes, including access to necessary platforms.

Generate payroll and HR reports for finance and leadership as needed.

Job description

StaffRight is the premier outsourced staffing agency helping businesses grow worldwide. We are looking for loyal and motivated rock stars to join our rapidly growing team. Our team members enjoy many benefits such as competitive pay, health insurance, paid time off along with national holidays, and a supportive StaffRight HR team.

Graveyard shift
Permanent Remote Set-Up/Permanent WFH
Salary Range: Depending on your experience plus benefits and annual bonus eligibility + HMO Benefits
Holidays and PTO leave credits after 90 days of employment (Probationary Period)

Job Title: Payroll/HR Assistant
Job Type: Full-Time, Remote
Time Zone Requirement: Must be able to work PST hours

Job Overview:
We're looking for a highly organized and detail-oriented Payroll/HR Assistant to join our team. This
remote position will play a key role in managing payroll processes and HR-related administrative tasks for both
the administrative team and nursing staff. The ideal candidate must have experience handling large-scale payroll
operations, be comfortable working in a fast-paced environment and excel at multitasking while meeting tight
deadlines.

Key Responsibilities:
Payroll & HR Administration
- Process payroll for both administrative employees and nurses
- Perform monthly reconciliation of payroll reports
- Run ad-hoc payroll and HR reports as needed
- Ensure accurate and timely payroll processing while maintaining compliance with company policies and relevant labor laws

Employee Onboarding & Offboarding
- Set up training for new nurses, including access to Slack, Collect, NOMAD MD, Paysheet, and When I Work
- Manage the offboarding process, ensuring proper removal from all listed applications
- Maintain and clean up user access across multiple platforms, including Slack, When I Work, Collect, and NOMAD MD

**Regular Tasks & Reporting**
Daily:
- Process payroll updates and employee changes
- Respond to payroll and HR-related inquiries from staff
- Monitor and maintain accurate employee records in HR/payroll systems

Weekly:
- Run payroll on a weekly basis
- Ensure payroll data is updated and prepared for processing
- Review timekeeping records for accuracy and compliance
- Assist with troubleshooting payroll and HR platform issues

Monthly:
- Reconcile payroll reports and ensure data accuracy
- Audit and clean up system access for employees
- Generate reports for finance and HR leadership as needed

Quarterly:
- Assist with compliance reporting and tax-related payroll tasks
- Conduct internal audits to ensure payroll accuracy and compliance

Requirements:
- Proven experience running large-scale payroll operations
- Ability to work PST hours
- Strong multitasking skills and ability to meet multiple deadlines.
- Experience in a fast-paced work environment
- Proficiency in payroll and HR software tools, including Rippling and Gusto payroll software, and When I
Work timekeeping system
- Excellent organizational and communication skills

- Comfortable using time tracker tools like Time Doctor
- Proficient on a computer and in Microsoft Office (Outlook, Word, Excel)
- High-quality noise-canceling headset
- High-speed internet (50+ Mbps) with backup internet
- High-speed computer with a working webcam also must have a backup computer
- A quiet working environment free of outside noise (cars, animals, others working)