Patient Recruitment Coordinator I

The Patient Recruitment and Engagement (PRE) team specializes in clinical study patient recruitment and retention and is an extension core team member of the clinical team. Additionally, the team may focus on standalone projects to develop customized global recruitment and retention strategies and manage and execute implementation of all chosen activities. The Project Coordinator I will serve as an entry level position and a critical support function to the PRE team to help ensure successful, timely, and quality delivery.

The Project Coordinator I will be responsible for developing and maintaining study documents relating to recruitment and retention activities utilizing appropriate company systems. The Project Coordinator I will work with the patient recruitment managers to ensure that projects are completed in accordance with contract and client expectations. This role will provide the necessary specialized administrative support and is typically assigned to a limited number of concurrent large projects or for a set of small multi project programs.

Essential Job Duties: 

• Provide day to day support to the PRE team so as to effectively enhance the efficiency and conduct of clinical studies.
• Execute on administrative tasks following guidance from more senior staff.
• Support recruitment managers with study start up activities for assigned studies.
• Own and be responsible for the supply, tracking and delivery verification of shipment of recruitment and retention materials.
• Work closely with global team to ensure appropriate documentation is in place and meets version control standards. Maintain tracking of version controlled study specific recruitment and retention materials including organization of relevant translations, in line with budget.
• Track, organize, coordinate and submit documents for translation and localization within Fortrea SOP guidelines.
• Ensure eTMF filing is compliant with Fortrea standards, ensure all documents are placed in the eTMF per requirements so eTMF is always in an audit ready state.
• Create and develop submission ready files for the project team for IRB and Regulatory packages.
• Collaborate with Recruitment Managers to support the proactive compilation of study specific and portfolio wide metrics or Key Performance Indicators (KPI) for recruitment manager analysis.

 Requirements:

• University/College Degree (preferably in Life Sciences) or certification in a related allied health profession (i.e. nursing, medical or laboratory technology) from an appropriately accredited institution or equivalent education and experience.
• Previous experience at an investigator site, CRO, pharmaceutical environment or in a medical or dental environment.
• Financial and cost management exposure
• Good verbal and written communication skills
• Aptitude for handling and reviewing numerical data
• Excellent organizational and time management skills
• Works efficiently and effectively in a global, matrix environment
• Team player
• Computer literacy

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