Offer summary

Qualifications:

Detail-oriented with strong organizational skills., Experience in HR administration or related field preferred., Excellent communication skills to liaise between teams., Ability to manage multiple tasks and prioritize effectively..

Key responsabilities:

Act as a liaison between US-based teams and local employees.

Coordinate onboarding and offboarding processes for employees.

Provide administrative support including travel arrangements and document management.

Manage calendars and schedule meetings across different time zones.

Job description

About the Role:
We are looking for a detail oriented and flexible Part-Time HR Admin Assistant to join our remote team in Cebu. In this role, you will play a crucial part in supporting our HR processes, acting as a key liaison between our US-based consulting teams and local employees, and ensuring smooth coordination of administrative tasks as the local rep for all our operations teams, including HR, IT, and accounting, and our Employer of Record administrator, Deel. This is a fantastic opportunity to contribute to a dynamic team while maintaining a flexible part-time work schedule during a standard work week.

This role reports to the US HR team and is expected to begin at 30 hours per week, with the intention of transitioning to full-time upon the successful completion of responsibility handover.

Key Responsibilities:

Act as a liaison between our US-based teams (Consulting Services, HR, IT, and Finance) and our local employees.
Ensure company communications are shared timely and effectively with local teams.
Serve as a local resource for company policies and operational processes.
Facilitate and coordinate the local onboarding and offboarding processes for employees.
Provide administrative support and coordination, including travel arrangements and expense reports for the US-based Pacific Team Lead and the Philippines-based Team Lead.
Provide administrative support, including document management, meeting coordination, and general office organization.
Manage multiple calendars across teams and time zones, scheduling meetings while balancing priorities and avoiding conflicts.
Coordinate and manage local meetings on a mostly remote basis but with an in-person event annually.
Review bi-weekly time submissions and time-off requests before payroll processing.
Ensure accurate alignment between multiple systems for time off and time tracking.
Serve as the local liaison with the payroll team.
Audit Deel time-off and time worked records to ensure parity with internal systems like BHR and Tempo.
Support payroll processes by coordinating with the finance team and Deel to ensure accurate and timely payments.
Respond to employee inquiries regarding HR policies, benefits, and other administrative matters, collaborating with US HR and leadership.