Operations Specialist (Administrative Specialist 2- Remote)

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Opportunity Awaits, Apply Today! Operations Specialist (Administrative Specialist 2)

Are you a detail-oriented professional who enjoys staying organized? The Oregon Board of Chiropractic Examiners (OBCE) is looking for an Operations Specialist to help keep our licensing, financial, and administrative processes running smoothly.

This position is currently fully remote. Depending on future funding, there may be requirements in the future to attend onsite board meetings approximately 4-6 times a year.

In this role, you will handle tasks such as managing license renewals, coordinating board meetings, tracking finances, supporting IT systems, and ensuring compliance with administrative rules. This position offers a great opportunity to be at the heart of regulatory oversight and process improvements while working with a dedicated team.

As an Operations Specialist, you will:

• Oversee licensing renewals and compliance audits to ensure regulations are met

• Manage financial processes, including tracking revenue, handling collections, and preparing reports

• Serve as the agency’s IT liaison, helping implement and maintain technology solutions

• Organize board meetings, including scheduling, preparing agendas, communicating with the public, and keeping records

• Maintain and update the OBCE website to ensure accurate and timely information is available

• Support rulemaking, compliance monitoring, and policy updates to align with regulatory changes

View the entire job description here.

What We Are Looking For

Minimum Qualifications:

Three years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis;

OR

An associate degree in general office occupations and two years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis;

OR

An equivalent combination of education and experience.

Desired Attributes:

• Strong analytical and problem-solving skills with great attention to detail

• Experience with financial tracking, regulatory compliance, and/or licensing programs

• Comfortable using IT systems (e.g. MS365, HRIS systems, databases), and managing websites to improve efficiency. Comfortable w/helping employees and the public navigate or troubleshoot systems.

• Excellent communication (written and oral) and organizational skills to handle multiple tasks effectively. Ability to communicate effectively and professionally with various audiences.

• Ability to work independently while collaborating with government agencies, board members, and licensed professionals.

• Preference may be given to candidates with experience in licensing databases, especially InLumon.

How to Apply

Ready to join our team? Here’s how to apply:

• External Applicants: Click on the “Apply” link and submit your application. View this video for help.

• Internal Applicants (Current State of Oregon employees): Apply via your employee Workday account. View this knowledge article for help.

• Please ensure the work history in your applicant profile is up to date and attach a current copy of your cover letter and resume. Please ensure that you clearly demonstrate in your application materials that you meet the qualifications listed and that you follow all instructions carefully. Only complete applications received by the posted application deadline date will be considered.

• This announcement is for one full-time, unrepresented Administrative Specialist 2 position.

• Please save a copy of this job announcement for reference, as it is not available for you to view after the announcement deadline. If you have questions about the announcement, or need an alternate format to apply, contact Cassie Graham, cassie.graham@das.oregon.gov, 503-949-6169.

Benefits of Joining Our Team
At OBCE, working for a small agency means you’ll take on different roles, get hands-on experience in various tasks, and make a real impact. Our close team supports each other, encourages new ideas, and helps you grow professionally. You’ll have the chance to learn new skills and take on important responsibilities in a friendly and supportive environment.

Our amazing benefits include:

• Comprehensive Health Coverage: Low-cost medical, vision, and dental plans for you and your family.

• Generous Paid Time Off

  • 11 paid holidays annually.

  • 3 personal business days each year.

  • 8 hours of sick leave accrued monthly.

  • Progressive vacation leave that grows with your years of service.

• Additional Benefits: Life insurance, short- and long-term disability, deferred compensation savings plans, and flexible spending accounts for health and childcare.

• Wellness: Resources to support work-life balance, health, and overall satisfaction.

• Career Growth Opportunities: Access to professional development and advancement to build your career with the State of Oregon.

• Get There - Oregon’s easy-to-use carpool matching tool and trip planner.

• Student Loan Forgiveness: As a state employee, you may qualify for the Public Service Loan Forgiveness (PSLF) program, helping you achieve financial freedom while making a difference.

Additional Details

• Employee is required to possess and maintain a valid driver’s license issued by the state where the employee resides.

• Finalists will be subject to a computerized criminal history check. Adverse background data may be grounds for immediate disqualification.

• Agency does not offer visa sponsorship. Within three days of hire, applicants will be required to complete I-9 documentation and confirm authorization to work in the United States. If your employment authorization and documentation is contingent on sponsorship now or in the future, you will not meet Agency employment eligibility standards.

• Eligible veterans who meet the qualifications will be given veterans' preference. For more information, please visit Veterans Resources.

Helpful Links & Resources

How to Set Job Alerts | Workday Applicant FAQ | What You Need to Know to Get the Job

Oregon Job Opportunities Webpage | Classification and Compensation | Pay Equity

Come for a job. | Stay for a career. | Make a difference... for a lifetime!

The Oregon Board of Chiropractic Examiners is an Equal Opportunity, Affirmative Action Employer Committed to Workforce Diversity. We embody the value of hiring a workforce representative of the communities we serve, understanding that a diverse workforce revitalizes our state. We value diversity and foster a positive and welcoming environment where all employees can thrive.