Elite Executive Assistant

About Us

At FYXER, we specialise in providing exceptional executive support and strategic solutions for high-performing individuals and businesses. We take pride in our ability to streamline workflows, anticipate needs, and ensure the seamless delivery of high-quality services. Our mission is to deliver ‘WOW’ through efficiency, reliability, and proactive client care, and we empower our team to operate at their very best.

Role Overview

We are looking for a dynamic, highly organised Elite Executive Assistant to join our contractor community. As part of FYXER, you will have the opportunity to work with senior executives and leadership teams, providing high-level administrative support, strategic coordination, and operational efficiency. Our EAs act as trusted partners, ensuring seamless scheduling, project execution, and executive support across a variety of industries. 

This role is ideal for a proactive problem-solver who thrives in fast-paced environments and excels at managing multiple priorities with precision and professionalism

Requirements

What we expect from you as an Elite EA:

• Work closely with senior executives and leadership teams to manage day-to-day operations and key projects.
• Act as a trusted partner, ensuring seamless scheduling, high-level project coordination, and strategic support.
• Provide executive-level administrative support, including calendar management, executive travel planning, and board meeting preparation.
• Oversee key projects, ensuring timely delivery and proactive planning with a three-month horizon.
• Build and maintain strong relationships with key internal and external stakeholders.
• Organise and prepare materials for meetings, including agendas, briefings, and reports.
• Manage complex travel itineraries, including last-minute changes.
• Implement task-tracking systems and ensure daily, weekly, and monthly progress reviews.
• Leverage technology, including AI tools, to improve efficiency, automate tasks, and streamline processes.
• Use AI-driven tools for scheduling, inbox management, and research to enhance executive productivity.
• Actively contribute to the strategic development and direction of the company and the executives you support, offering insights and recommendations to drive growth and efficiency.
• Stay up to date with industry best practices, tools, and processes to improve efficiency and support quality.

Additional Requirements:

• Experience in delegation and managing workloads effectively within a team.
• Previous experience working as part of an EA team, demonstrating strong collaboration and support capabilities.
• Proven ability to thrive in multiple start-up environments, managing high-paced workloads and shifting priorities with ease.
• Ability to handle large volumes of requests and pivot quickly as priorities change.
• Demonstrated track record of picking up tasks quickly and adapting to new processes and tools.

About you:

• Comfortable with AI tools and technology to optimise workflows, automate tasks, and manage data efficiently.
• Proactive problem-solver with the ability to anticipate needs and mitigate potential challenges.
• Meticulous attention to detail with a strong eye for quality and precision.
• Excellent written and verbal communication skills, ensuring clarity and professionalism in all interactions.
• Strong interpersonal skills, able to build and maintain positive working relationships with clients and colleagues.
• Adaptable and flexible, excelling in a fast-paced, evolving environment.
• Growth mindset, always looking for ways to improve, learn, and develop skills.

Why Join FYXER?

• Freelance Flexibility: Work remotely with flexible hours that fit your schedule while being part of a supportive and dynamic team.
• Career Growth: This role offers clear pathways to grow into a permanent position or move into a more senior role, such as Chief of Staff.
• Variety & Impact: You'll work on a range of high-level tasks for top executives, making a real difference in their day-to-day and long-term success.
• Learning Opportunities: Access ongoing training and development to enhance your skills, including training in the latest AI tools and technology, and take your career to the next level.

So how does it actually work?

At FYXER, we offer a unique and flexible working model tailored to freelancers looking for diverse experiences. You might start with a single 60-hour-per-month client, delivering elite EA support. As you grow, you’ll have the opportunity to take on additional clients, expanding your skill set and gaining exposure to industries like tech, finance, and healthcare. If both you and one of your clients end up being a great fit, there's potential for your role to evolve into a permanent position with fantastic benefits

How to Apply

If you’re a proactive, detail-oriented, tech-savvy, exceptional Executive Assistant with AI competence looking for a freelance role with the potential for future development, we’d love to hear from you. Apply now to join the FYXER team and take the first step towards a career as a Chief of Staff.

Benefits

• Competitive hourly rate whilst working with FYXER
• Competitive salary if you go permanent

Diversity & Inclusion:

FYXER is dedicated to creating a diverse and inclusive environment. We welcome applicants from all backgrounds and strive to ensure everyone is treated with dignity and respect. We believe in promoting diversity of thought and encourage you to share any relevant information to help us measure diversity within our recruitment process. Participation is voluntary and confidential. Please submit your information here.