Offer summary

Qualifications:

Citizenship of an EU country is required., 1-2 years of experience as an Administrative Assistant or similar role is preferred., Strong proficiency in Microsoft Office and Google Workspace is essential., Excellent organizational and time-management skills are necessary..

Key responsabilities:

Manage scheduling and virtual meetings for team members across multiple time zones.

Handle email correspondence and maintain communication with stakeholders.

Perform data entry and assist with travel arrangements and expense tracking.

Support project coordination by preparing reports and meeting agendas.

Job description

We are seeking a highly organized and proactive Administrative Assistant to join our team. This fully remote position, based out of Lisboa, Portugal, is exclusively open to citizens of EU countries. If you’re a detail-oriented problem-solver who thrives in a virtual environment, we invite you to support our operations and contribute to our success!

Key Responsibilities

Manage scheduling, calendars, and virtual meetings for team members across multiple time zones
Handle email correspondence and maintain clear communication with internal and external stakeholders
Perform data entry, document organization, and updates to internal systems
Assist with travel arrangements, expense tracking, and basic bookkeeping tasks
Support project coordination by preparing reports, presentations, and meeting agendas
Provide general administrative support to ensure seamless remote operations

Requirements

Citizenship of an EU country (required due to company policy and tax compliance)
Proven experience as an Administrative Assistant, Virtual Assistant, or similar role (1-2 years preferred)
Basic knowledge of English (written); proficiency in Portuguese is a plus but not required
Strong proficiency with Microsoft Office (Word, Excel, PowerPoint), Google Workspace, and scheduling tools (e.g., Calendly)
Excellent organizational and time-management skills with the ability to prioritize tasks
Reliable internet connection and a quiet, professional remote work setup
Ability to work independently and maintain confidentiality

Preferred Qualifications

Experience with remote collaboration tools (e.g., Slack, Zoom, Asana, or Trello)
Familiarity with basic HR or payroll processes
Background working with international teams

Benefits

Fully remote work with flexible hours (within core business hours, 9:00–17:00 CET)
Competitive salary based on experience
22 days of paid vacation annually + Portuguese public holidays
Opportunities for growth within a dynamic team

Additional Information

This position is open only to EU citizens due to legal and administrative requirements.
No relocation is required; candidates can reside anywhere within the EU.
Only shortlisted candidates will be contacted for an interview.

We are an equal opportunity employer committed to fostering an inclusive and innovative workplace. Join us to make a difference in a remote-first environment!

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