Offer summary

Qualifications:

2–3 years of experience in an administrative role with increasing responsibility., Advanced proficiency in Google Workspace and Microsoft Office Suite., Strong organizational skills and excellent written and verbal communication in English., Ability to handle confidential information and work independently..

Key responsabilities:

Craft reports and presentation templates using Google Slides.

Manage and organize business documents and maintain the customer database.

Schedule meetings and coordinate across departments for project completion.

Analyze company expenses and assist in drafting proposals for client presentations.

Job description

This is a remote position.

Schedule: Flexible within client business hours, Monday – Friday, 9:00 AM – 5:00 PM (Australian Eastern Standard Time) | 7:00 AM – 3:00 PM (Manila Time)

Paid Working Hours per Week: 20 hours

Join a fast-growing digital product consulting firm driving innovation in design and engineering. With a strong track record and an expanding client base, they are seeking talented individuals to support their growth.

They are looking for a detail-oriented and proactive Admin Assistant to ensure smooth operations and enhance team productivity. In this role, you’ll create reports, manage client communications, and organize key business processes. Your strong organizational skills will keep the team on track and contribute to the company’s success.

Responsibilities:

Craft compelling reports and eye-catching presentation templates using Google Slides to showcase projects and achievements.
Manage and organize crucial business documents, including sales invoices, contracts, and client proposals.
Maintain and update the customer database and marketing lists, ensuring client information is always current and actionable.
Coordinate seamlessly across departments to optimize workflow and ensure timely project completion.
Schedule key meetings, appointments, and events to keep the team’s calendar efficient and productive.
Lead the implementation and refinement of administrative processes to improve overall efficiency.
Arrange business travel, including flight bookings and accommodation reservations.
Analyze and organize company expenses, creating insightful Excel graphs to support financial decision-making.
Assist in drafting persuasive proposals and organizing compelling case studies for client presentations.

Requirements:

2–3 years of experience in an administrative role, demonstrating growth and increasing responsibility.
Advanced proficiency in Google Workspace (especially Google Slides) and Microsoft Office Suite.
Strong organizational skills with the ability to manage multiple tasks and meet deadlines.
Excellent written and verbal communication skills in English.
Self-motivated with the ability to work independently and take initiative.
Proficient in data entry and visualization using Excel or Google Sheets.
Familiarity with CRM systems and the ability to quickly learn new software.
Ability to handle confidential information with discretion and professionalism.
Availability to work 4 hours per day, 5 days a week (20 hours total) within agreed-upon time blocks.
Comfortable with remote work, excelling in digital collaboration and communication.