Job description

Administrative Assistant

Job Type: Full-Time

Work Hours: Monday to Friday, 9:00 AM to 6:00 PM EST

Salary: $1,200 - $1,300 per month

Work Experience:

2–3 years of experience in administrative roles, preferably within the advertising or digital marketing industry.

Job Overview:

Join our dynamic digital advertising agency as an Administrative Assistant, a pivotal role designed to enhance efficiency, streamline operations, and drive productivity across the organization. You'll be the backbone of our agency, ensuring seamless execution of administrative, financial, and operational tasks that contribute directly to our growth and success.

Key Responsibilities:

Financial & Contract Management: Oversee client invoicing, manage follow-ups, and assist with contract execution.
Tech-Savvy Administration: Utilize QuickBooks and Rippling for financial and HR processes.
Operational Excellence: Optimize scheduling, correspondence, and document preparation to support seamless workflows.
Communication Hub: Act as the central liaison for both internal teams and external stakeholders, ensuring clear, professional communication.
Confidentiality & Event Coordination: Organize company and client events while upholding the highest standards of discretion and data security.
Project Oversight: Support project coordination, ensuring alignment with strategic goals and deadlines.
Adaptability & Problem-Solving: Take on additional responsibilities with a proactive, solution-oriented mindset.

Qualifications:

Proven expertise in administrative roles, preferably within the advertising or digital marketing industry.
Exceptional communication skills—both written and verbal.
Advanced proficiency in Microsoft Office, Google Suite, and financial management tools.
Unparalleled organizational skills, with the ability to multitask and prioritize efficiently.
Strong analytical and problem-solving abilities, with minimal need for supervision.
High level of discretion when handling sensitive information.
Preferred: Bachelor’s degree in Business, Communications, or a related field.

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