Office Manager and People Operations (HR) Assistant

JOB BRIEF

The Office Manager and People Operations Assistant at GreenSlate will play a key role in supporting daily office operations and assisting with various People Operations (HR) functions. This is an in-office position in our Burbank, California office where you will be responsible for answering incoming calls, providing administrative support, and helping with HR-related duties. 

WHO WE ARE

GreenSlate is the fastest-growing provider of technology and business solutions for media productions. We provide the most advanced technology for production accounting and entertainment payroll. Our innovative cloud-based platform is revolutionizing the entertainment industry’s back-office by replacing inefficient paper-based processes with digital solutions. The studios, film franchises, independent producers, and content creators we serve benefit from greater efficiencies, improved access to data, cost savings, and reduced environmental impact. We support some of the world’s best production teams with payroll, production accounting, tax credit management, ACA compliance & benefits, and worker’s compensation insurance services. - LEARN MORE.

WHAT WE EXPECT FROM YOU

• Answer and route incoming calls, greet visitors and handle general inquiries to ensure smooth office operations
• Assist with general office tasks such as managing office supplies, scheduling meetings, and maintaining a clean and organized office environment
• Prepare for onsite client or other guest meetings in the office
• Assisting the People Operations team with various administrative tasks and employee engagement, including but not limited to:
  • Organizing and tracking annual employee trainings
  • Creating calendars and communications around holidays and payroll dates 
  • Responding to external unemployment insurance claims
  • Maintaining labor law poster compliance for remote and in-office employees
  • Assisting our benefits team with employee benefits questions
  • Maintaining the Company intranet site
• Planning in-office and virtual events regionally and company-wide with People Operations and the Social Committee
• Providing support to various departments as needed, ensuring tasks are completed efficiently and in a timely manner
• Providing support to the Payroll Operations department as the backup for Payroll Assistants, including but not limited to timely outgoing payroll-related checks, FedEx, priority mailing, messengers, and E-Verify
• Be the main point of contact for the other GreenSlate office locations for office supplies ordering

Who you are 

• 1-2 years experience in office administration and/or People Operations (HR) support role is preferred
• A highly motivated self-starter capable of tactical execution in a fast-paced environment; ability to independently and proactively make decisions; A high level of judgment and high-quality work output
• Strong communication and interpersonal skills, along with a friendly and professional demeanor for handling phone calls and office visitors
• Excellent organizational and multitasking abilities
• Proficiency with Google suite 
• Ability to handle confidential information with discretion and to act with integrity and professionalism
• Ability to work in the office from 9:00-6:00 PST Monday-Friday

WHAT YOU CAN EXPECT FROM US 

• Compensation that reflects your value: Competitive salary packages tailored to your experience with opportunities for regular reviews and raises
• Comprehensive Benefits: Benefits that go beyond the basics, including a matching 401(k), Employee Assistance Program/mental health support, accident insurance, wellness discounts and perks through the Holisticly platform
• Full-Time Remote Flexibility: Enjoy working remotely with all the tools and support needed to stay connected and productive
• Impactful Work: Be part of projects that make a difference in the entertainment industry, with a direct influence on shaping our future and making tangible change
• A Thriving, Collaborative Culture: Join a team that values open communication and creativity. Quality, Urgency, Innovation, Service and Collaboration drive everything we do

SALARY RANGE: $24.04 - $26.44/hr ($50K to $55K annualized, plus approved overtime) 

The physical demands that are described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. While performing the duties of this job, the employee is regularly required to hear and see. The employee is regularly required to stand and sit/ The employee is regularly required to practice manual dexterity sufficient to operate standard office equipment. Specific vision abilities required by this job include close vision and distant vision. While performing the duties of this job, the employee is exposed to standard office equipment. Occasionally called upon to work hours in excess of the normal daily schedule.

GreenSlate is an equal opportunity employer and committed to providing equal employment opportunity to all applicants and team members regardless of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, handicap, veteran status, marital status, criminal history, or any other category protected by applicable federal and state law. GreenSlate makes reasonable accommodations for handicapped and disabled team members.

At GreenSlate, we take steps to ensure our customers and applicants remain safe from online fraud and scams. We never ask for credit card numbers, credit reports, or other sensitive information as part of our application process, and we do not require applicants to purchase training or pay a fee. We encourage applicants to do research before engaging in any transaction and never give out their credit card or bank account information to any unknown parties.

GreenSlate is an E-Verify employer. E-Verify is an Internet based system operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA) that allows participating employers to electronically verify the employment eligibility of their newly hired employees in the United States.