Bookkeeping and Admin Assistant - (ZR_20243_JOB)

This is a remote position.

Schedule:

• Part-time, Flexible, but preferably 4 hours per day, Monday to Friday, with at least one hour of overlap between 7:30 am to 5:30 pm PST.
  

Client Timezone: Canadian time zone

Client Overview

Join a forward-thinking company at the forefront of building performance and energy efficiency. This innovative organization is revolutionizing the way buildings operate, focusing on optimizing energy usage and enhancing overall performance. As they continue to grow and expand their impact, they’re seeking a detail-oriented professional to support their financial operations and administrative functions.

Embark on an exciting opportunity to play a pivotal role in a dynamic, growth-oriented company specializing in building performance and energy efficiency. As a Bookkeeper and Administrative Assistant, you’ll be at the heart of the company’s financial operations, ensuring accuracy and efficiency in all accounting processes. This role offers a unique blend of financial management and administrative support, allowing you to showcase your expertise in QuickBooks while expanding your skills in cutting-edge tools like HubSpot and innovative float card systems. Your contributions will directly impact the company’s operational efficiency, freeing up the core team to focus on high-value tasks that drive the business forward. If you’re passionate about financial accuracy, thrive in a fast-paced environment, and are eager to contribute to a company making a real difference in energy efficiency, this role is your gateway to an impactful and rewarding career.

Responsibilities

• Manage and reconcile financial transactions in QuickBooks with meticulous attention to detail
  
• Perform regular bookkeeping tasks, ensuring the accuracy and integrity of financial records
  
• Conduct weekly reconciliations of float card transactions, maintaining precise records of corporate expenses
  
• Provide crucial administrative support, adapting to various tasks as needed to support company operations
  
• Collaborate on the integration of financial data between QuickBooks and HubSpot, enhancing overall system efficiency
  
• Maintain impeccably organized financial documentation and records, ensuring easy accessibility and audit readiness
  
• Assist in optimizing financial processes, contributing ideas for improved efficiency and accuracy
  
• Support the preparation of financial reports and analyses as required by management
  
• Engage in continuous learning to stay updated with the latest features and best practices in QuickBooks and other relevant software
  

Requirements

• Proven proficiency in QuickBooks, with a track record of accurate financial management and reporting
  
• Experience with HubSpot or demonstrated ability to quickly master new software systems
  
• Familiarity with prepaid corporate credit card systems; experience with float card systems is a significant advantage
  
• Exceptional attention to detail, with a commitment to maintaining 100% accuracy in financial data entry and reconciliation
  
• Strong organizational skills and the ability to manage time effectively in a dynamic work environment
  
• Self-motivated with the ability to work independently and meet deadlines consistently
  
• Excellent written and verbal communication skills in English
  
• Adaptability and willingness to take on diverse tasks beyond core bookkeeping responsibilities
  
• Commitment to confidentiality and handling sensitive financial information with the utmost discretion
  
• Ability to work remotely and adhere to the client’s preferred schedule within the Canadian time zone
  
• Minimum commitment of 20 hours per week, with the potential for increased hours based on performance and company needs
  

Benefits

• Permanent work from home
  
• Immediate hiring
  
• Steady freelance job