Manager, Facilities Maintenance & Safety

ABOUT ALLIANCE COLLEGE-READY PUBLIC SCHOOLS

Alliance College-Ready Public Schools is one of the largest and most successful nonprofit public charter school networks in the nation, operating 26 high-performing, middle and high schools that educate nearly 13,000 scholars who make up the heart of Los Angeles’ Latinx, Black, and recent immigrant communities. Alliance schools have been recognized as among the best in the nation by U.S. News & World Report, Newsweek, the U.S. Department of Education, and the California Department of Education. Since opening our first school in 2004, 95% of Alliance scholars have graduated from high school. We strive to uplift our scholars and their communities by fostering unparalleled educational opportunities that encourage scholarly thought, resilient learning, powerful communication, mind-body wellness, and community advocacy. To learn more, visit www.LAalliance.org.

ROLE SUMMARY

The Coordinator, Facilities Maintenance and Safety will play an important role in providing secure, healthy, and thriving environments for scholars and staff that facilitate 21st-century learning.  This position reports directly to the Director, Facilities Maintenance and Safety and provides administrative and general support needed to help the team to complete their day-to-day and priority work on behalf of Alliance campuses across Los Angeles. This role is funded through a restricted funding source that is anticipated to last until June 30, 2025.

ESSENTIAL RESPONSIBILITIES

• Manages the work order system, including assigning and tracking tickets, supporting timely response and resolution, pulling weekly reports, and maintaining the appropriate data in the system

• Directly manage the vendor procurement process for the Facilities team by obtaining vendor information, and processing expense reports, invoices/POs, contracts, and other purchase transactions;

• Create and own the collaboration with the Accounting Department to ensure successful planning of facilities spending across all schools;

• Evaluate vendor performance and negotiate contracts to ensure cost-effectiveness and quality of services.

• Monitor the facility maintenance budget, manage contracts with vendors and service providers, and negotiate costs for repairs and upgrades. 

• Develop and maintain processes and procedures for school staff and HO staff use of facilities ticketing system

• Create and manage manuals for each facility asset that contain all necessary documentation and codification of systems needed to protect the value of the assets

• Create and manage updated team and school-facing resources (e.g. vendor lists, policies, and procedures);

• Plan, coordinate, and schedule Reg 4 annual compliance for all schools and ensure testing is completed in a timely manner

• Create and manage a system for ensuring all property taxes, fire and police permits, and licenses across all assets are current and paid on time

• Manage emergency repairs, scheduled repairs, and small improvements of Alliance campuses, where needed on an emergency basis, to ensure tenant safety and continuous operation;

• Support project management of facility improvements and renovations; 

• Support in-the-field facilities managers with annual school facility inspections to ensure timely compliance with safety and health regulations;

• Act as a point of contact for staff and external stakeholders regarding facilities-related inquiries and issues;

• Foster positive relationships with employees and visitors, ensuring their satisfaction with the facility;

• Assist with scheduling team meetings and events, preparing materials, and coordinating logistics;

• Provide general administrative support to the Director;

• Other duties as assigned.

THE IDEAL CANDIDATES WILL HAVE

• Commitment to the mission of Alliance College-Ready Public Schools;

• Ability to work effectively in a multi-layered organization and build strong relationships with home office and school-based colleagues, vendors and other stakeholders;

• Ability to set priorities and handle multiple projects simultaneously;

• Strong customer service orientation;

• Sound problem-solving skills;

• Excellent communication skills, both verbal and written;

• Entrepreneurial spirit to thrive in a fast-paced and achievement-oriented environment;

• Willingness to go above and beyond to contribute to the success and security of Alliance schools.

MINIMUM QUALIFICATIONS

• No professional work experience is required; 

• HS Diploma or equivalent (G.E.D.);

• Proficient use of Microsoft Office and Google-based applications is highly desired.

WORK LOCATION

This position is a hybrid role which will include a combination of working from home, our network office, and travel to school sites. The successful candidate will be given a $400 work-from-home set-up allowance and receive a monthly stipend of $100.

BENEFITS

In alignment with our commitment to equity for our scholars, Alliance is committed to equity and transparency for our team and offers competitive salaries commensurate with experience as well as generous retirement and health benefits. This position is exempt.

• Relocation: Individuals residing outside of the Greater Los Angeles area are eligible for a relocation bonus of $5,000 for individuals and $7,500 for new staff with families/partners.

• Health Insurance: Medical, dental, and vision plan options that are covered at 100% of monthly premiums for individual employees and at least $1,000 per month towards medical family plan premiums. Please click HERE for more information on health insurance.

• Retirement: Alliance Home Office employees are eligible for a retirement allowance equal to 7.5% of their regular yearly earnings. Please click HERE for more information on retirement.

• Paid Leave: Regular full-time 12-month employees receive 8.5 weeks of vacation and paid time off. Additionally, full-time employees accrue 3 weeks of flexible paid time off per year and receive 27 other paid holidays as part of our network calendar.

• Professional Development: At Alliance, we believe in supporting staff growth and development. Home Office staff are allocated $500 per year for professional development expenses

COMPENSATION

DIVERSITY, EQUITY, AND INCLUSION

Alliance College-Ready Public Schools is dedicated to fostering an inclusive, anti-racist, pro-Black community that celebrates diversity, equity, and the unique identities of all scholars and staff. Nearly two-thirds of our teachers and administrators identify as people of color, reinforcing our commitment to representation and the power of diverse role models. We recognize the richness of the cultures and communities we serve, and we believe that embracing and empowering these identities is essential to the success and pride of our scholars. Working at Alliance means joining a movement to drive transformative change, nurture resilience, and build lifelong, meaningful connections with scholars and their communities.

Champion Alliance’s Anti-Racist, Pro-Black Mission: The strongest candidates will bring a commitment to Alliance’s mission of building an anti-racist, pro-Black community that prioritizes the success and well-being of Black and Brown scholars. Candidates should have a passion for promoting equity through anti-racist, student-centered teaching practices that celebrate racial and cultural identities. This role is rooted in service to systemically underserved communities in Los Angeles, helping scholars graduate “college-ready” with pride in who they are.

APPLICATION PROCESS

Interested candidates should submit an application. Please note that only candidates who are selected for an interview will be contacted.

This job description is subject to change at any time based on the evolving needs of the organization.

• Alliance College-Ready Public Schools are tuition-free public charter schools that do not discriminate against any scholar, parent, community member, or staff member based on actual or perceived ancestry, age, color, disability, gender, gender identity, gender expression, nationality, race or ethnicity, religion, sex, sexual orientation, or association with a person or group with one or more of these actual or perceived characteristics.

• Alliance College-Ready Public Schools requires that all team members be fully vaccinated against COVID-19 for the safety of our students, family, and staff. Team members may apply to seek a medical exemption. Regardless of your current vaccination status, our team can advise you on how to fulfill this important requirement so that you can start the position in a timely way.

• Research shows that while men apply to jobs when they meet an average of 60% of the requirements, women and other underrepresented people tend to only apply when they match every criterion. If you think you meet some of the qualifications, but don't necessarily check every box in the job description, we encourage you to still apply. If you have questions contact the Staffing Team at JoinUs@laalliance.org.