Junior Programme Finance Specialist

We are expanding our services in our Policy in Action (PIA) practice. To promote this growth, we are looking for a (Junior) Programme Finance Specialist to join our team, working on the implementation of large European and UK contracts.

As a (Junior) Programme Finance Specialist you will assist with a variety of aspects of project financial management. You will work across a range of projects. This is a varied role covering many elements of Project Finance, including input to and maintenance of administrative systems and files; monitoring and reconciling project costs; and coordination with Finance / Accounts and Procurement colleagues, as well as external subcontractors and suppliers.

You will need to be highly organised, with a conscientious approach and great attention to detail. You will also need to demonstrate excellent oral and written communication skills, including the confidence and professionalism to liaise with external parties. As a team player, you will be responsive, flexible and quick to learn. Overall, you must be able to plan, prioritise and manage your workload effectively, with increasing autonomy over time. 

Main Responsibilities:

• Business Reports – running reports for Project Status, Invoices, Purchase Orders and other project finance related extracts.
• Project Financial Administration - accurately updating various databases and spreadsheets with budgetary commitments, actual costs and invoices, carrying out reconciliations, regularly checking and monitoring financial transactions in the core system.
• Accruals – the monthly preparation of provisions to be made for project costs not yet received.
• Project Financial Status – prepare and present monthly/quarterly updates of financial performance to Project Managers for a range of projects and programmes.
• Project Forecasting – revising the calculations of forecasted spend for projects.
• Business Intelligence – manipulating large data sets in MS Power BI for business analytics and providing data insights.
• Resource Management – support in collection, entry and analysis of resource planning data into our financial systems.
• Project Set Up – using pricing tools and preparing project workbooks for entry of the budgets into the core financial systems.
• Subcontractors – tracking the commissioning of sub-contractor days and value against the project budget plan, the days consumed/remaining, and what has been invoiced /remaining.
• Purchase Orders – raising POs for a wide variety of services, including subcontractors and handling amendments in coordination with the internal Procurement team
• Contract Amendments and Renewals – assisting with the repricing of projects when contract amendments are requested including the indexation of prices.

• Resource Planning Reviews – extracting and preparing reports to assist the forward planning of resource availability of the PIA team.
• VAT – assistance with VAT related issues.
• Document Management – filing of purchase orders, invoices, receipts and other related documents to project folders for an audit trail of documentary evidence.

Essential Requirements:

• Graduate or a minimum of 2-3 years’ experience in a similar environment
• Good standard in Maths / with figures, demonstrated by qualifications or experience
• Excellent oral and written English.
• Strong attention to detail and high level of accuracy.
• Excellent organisational skills, with a methodical and diligent approach.
• Very high level of proficiency in using spreadsheets, especially Microsoft Excel (Look Ups and Pivot tables as a minimum) will be essential to perform this role to the expected level of quality and at the required pace in a fast-moving organisation.
• High level of proficiency in Microsoft applications, particularly Word and Outlook, and openness to using other ICF applications and software
• Proficiency in using MS Power BI to manipulate data sets also highly advantageous.

Personal Qualities and Experience:

• Previous finance experience and/or working in a project-based environment an advantage.
• Previous experience of working in a consultancy-based business model in which the organisation charges clients for their time is also advantageous.
• Highly developed interpersonal skills and self-motivation.
• Ability to manage a varied workload to achieve agreed deadlines without compromising quality or standards
• Ability to work within multi-cultural, multi-disciplinary teams spread across different countries and time zones
• Sound business ethics, including the protection of proprietary and confidential information
• Ability to demonstrate a 'can-do approach', being a problem solver and team player
• Ability to work with all levels of internal and external parties, including clients

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About us:

Working at ICF means applying a passion for meaningful work with intellectual rigor to help solve the leading issues of our day. Smart, compassionate, innovative, committed, ICF employees tackle unprecedented challenges to benefit people, businesses, and governments around the globe. We believe in collaboration, mutual respect, open communication, and opportunity for growth.

We can only solve the world's toughest challenges by building an inclusive workplace that allows everyone to thrive. We are committed to creating a culture where we embrace our differences in ideas and identities. Together, our employees are empowered to share their expertise and collaborate with others to achieve personal and professional goals. 

Learn more about what we do and our commitment to inclusion.  

The benefits of joining ICF:

Our people at ICF are our most important asset, so we invest in them from the moment they arrive. When you join our team, you’ll have access to a vast array of benefits to help you live your life well.

We offer a hybrid working policy, which will provide you with the flexibility to collaborate in the office, as well as in the comfort of your own home, ensuring you are able to successfully deliver the requirements of your role.

To support you, our employee wellbeing hub is designed to provide highly personalised support across a comprehensive range of wellbeing issues, such as mind, body, finances, community, career programs and HR support.

We enjoy celebrating success, which is why we have a competitive recognition program called ‘You Matter’, which awards points as a ‘thank you’ for your work achievements. These can be spent on a large variety of high-quality items, as well as online or high-street vouchers, all with zero tax payable by the employee.

ICF also offers a range of competitive benefits, which include:

• Single Private Medical Insurance cover with no restrictions on existing conditions.
• Dental insurance and an online GP service.
• 25 days annual leave, plus UK bank holidays (annual leave increases with years of service).
• Pension scheme with 5% of salary employer contribution
• Life assurance paying 4x annual salary and Group Income Protection paying 66% of salary for up to 5 years if you are off work on long-term sick.
• Enhanced parental leave policies, enhanced maternity, paternity, adoption, and shared parental pay.