Job description

Job Title: Operations Executive Assistant
Location: Remote (EST Time Zones)
Salary Range: up to 2000 USD

Work Schedule: Monday to Friday, 9:00 AM to 05:00 PM (EST)

NOTE: INDEPENDENT CONTRACTOR POSITION

Company Overview:

Sagan is an exclusive membership community that connects global talent with US-based businesses. We provide opportunities for talented individuals from vibrant regions like Latin America, the Philippines, Africa, and beyond to work with leading American companies in various sectors, including marketing, tech, and real estate.

Position Overview:

We are seeking an Operations Executive Assistant to support investor relations, financial operations, and internal communications. This role requires a highly organized, detail-oriented professional who can effectively manage data, oversee investor communications, and ensure the accuracy of financial reporting. The ideal candidate will have experience in executive support, data management, and financial operations tools.

Key Responsibilities:

Investor Organization & Communications: Maintain organized records of investors, their interactions, and follow-ups.
Investment Data Entry & Reporting: Keep financial and investment-related data up to date.
Call Notes & Task Management: Review meeting notes, track action items, and ensure timely follow-ups.
Financial Operations Support: Utilize tools such as HubSpot, Sydecar, Canopy, AngelList, and Google Suite for financial data entry and tracking.
Process Improvement: Identify areas for operational improvement and implement best practices for efficiency.

Must-Have Qualifications:

Fluency in English with strong written and verbal communication skills.
Proficiency in Google Suite, HubSpot, and financial operational tools (e.g., Sydecar, Canopy, AngelList).
Experience in data management, investor relations, or executive support.
Strong organizational and time-management skills with the ability to handle multiple tasks.
Ability to work independently and take initiative in a fast-paced environment.

Preferred Qualifications:

Understanding of finance or accounting is a plus.
Experience working with venture capital firms, financial institutions, or family offices.
Familiarity with CRM tools for managing investor communications and workflows.

Please note: To ensure prompt processing of your application, we kindly request that you submit your resume and an introductory video in English format.

Required profile