Job description

This is a remote position.

Role Name: Bilingual (French) Administrative Assistant

Schedule:

Part-time (20 hours per week), flexible during client business hours, with potential to increase

Client Timezone: Eastern Time (ET)

Client Overview

Join a dynamic and diverse business portfolio in Quebec, Canada, encompassing marketing, hospitality, construction, and sports education. This exciting opportunity allows you to contribute to multiple thriving ventures simultaneously, honing your skills across various industries. As a key member of our team, you’ll play a crucial role in streamlining operations, enhancing communication, and driving success across our unique business ecosystem.

Job Description

Embark on an exciting journey as a Bilingual Administrative Assistant supporting a vibrant array of businesses in Quebec. This role offers a unique opportunity to immerse yourself in diverse industries, from creative marketing projects to hospitality management, construction operations, and sports education. You’ll be at the heart of our business operations, managing crucial communications, handling financial tasks, and engaging with our community across multiple platforms. Your bilingual skills will be invaluable as you navigate both French and English business environments, ensuring smooth operations and fostering growth across our varied enterprises. This position is ideal for a detail-oriented professional seeking a dynamic, multifaceted role with ample room for growth and skill development.

Responsibilities

Manage and prioritize email communications across multiple business entities, ensuring timely and professional responses in both French and English
Perform essential bookkeeping tasks using QuickBooks, including transaction matching, data entry, and financial record maintenance
Engage with customers on various social media platforms, crafting responses, liking comments, and fostering positive community interactions
Handle diverse administrative tasks spanning our marketing agency, bar/restaurant, construction company, and hockey school operations
Assist with calendar management and appointment scheduling, coordinating across different business timelines and priorities
Contribute to the development and implementation of efficient administrative processes to streamline operations across all business ventures
Collaborate with team members to ensure seamless communication and task completion across our diverse business portfolio

Requirements

Native-level fluency in both French and English (reading, writing, and speaking) is essential
Proficiency in QuickBooks or a strong aptitude for quickly learning financial software
Exceptional organizational skills with the ability to juggle tasks across multiple business areas efficiently
Outstanding written and verbal communication skills, with the ability to adapt tone and style for different industries and audiences
Familiarity with social media platforms and a knack for engaging online communities
Demonstrated ability to work independently, manage time effectively, and thrive in a remote setting
Strong problem-solving skills and the ability to take initiative in a fast-paced, multi-industry environment
Proficiency in Microsoft Office suite and comfort with learning new software applications as needed
Previous experience in administrative roles, particularly in diverse business settings, is a plus
Flexibility to occasionally handle tasks outside of regular hours, as the nature of our businesses may require