Job description

Position: Administrative Sales Assistant

Location: Central Luzon

Work setup & shift: Remote | Day Shift

What's in it for you?

Competitive Total Rewards (Compensation, Allowance, HMO, and Paid Time Off)
Employee Referral Program
Salary up to Php 38,000

Your Role

As An Administrative Sales Assistant, You Are Responsible For

Sale and Purchase Agreements: Draft and enter sale and purchase agreements in REINZ EForms and Vault, ensuring all signed agreements are promptly recorded.
Correspondence & Communication: Prepare and send correspondence to solicitors and clients through various channels. Handle marketing material distribution and liaison with sales teams regarding campaigns.
Marketing Support: Maintain pricing in Vault and Google Drive, manage marketing campaigns, prepare promotional materials, and post updates on social media.
Invoicing & Payments: Invoice vendors and salespeople for marketing, manage commission payments, track and process financial transactions in Xero, and reconcile accounts.
Sales Tracking & Reporting: Monitor agent performance, produce financial reports, and track sales to ensure timely settlements.
Financial & Accounting Tasks: Manage accounts payable/receivable, prepare financial reports, month-end processes, and assist with audits and tax forms.
File Management & Documentation: Maintain filing systems for completed agreements, invoices, and other important documents, and ensure accurate records in Vault and Xero.
Marketing Campaigns & Media: Coordinate with CampaignTrack to organize and prepare marketing materials for property listings, including print and digital media.
Administrative Support: Assist with general office management, track files, prepare marketing calendars, and support new salespeople with necessary supplies (e.g., business cards, signage).

Non-negotiable requirements:

Atleast 2 years or more experience in working administratively for an New Zealand Real Estate or any industry
Proficient in using Vault
Proficient in using Google Applications: Google Drive
Excellent communication skills both written and verbal
Previous experience working in creatives, basic accounting is a plus
Canva experience is a plus
High accuracy and attention to details
High organizational skills
Ability to acquire new skills/softwares and willing to be trained
Driven, focused, and goal oriented
Time management skills, able to adhere on time constraint deadline
Ability to adapt on the culture/environment of the client

About Beepo

Beepo is a Probe Group company, a full-service Australian-owned outsourcing company, with a team of 15,000 across 6 countries — the largest, and most diverse Australian-owned customer experience outsourcing provider.

Our Beepo office is located in Clark, Pampanga. We provide exceptional workforce support to clients all over the world. Our primary focus is to help businesses grow sustainably with the help of fantastic Philippine talent.

You will be supported by a great working environment, leading benefits, and an opportunity to meet your career goals. You will be able to apply your skills and innovative thinking to this role. This is an opportunity to grow your career quickly.