Grants and Contracts Administrator, Research Executive Services

Position: Grants & Contracts Administrator, Research Executive Services        

Location: Boston, MA

Schedule: 40 hours per week, Remote

ABOUT BMC:

At Boston Medical Center (BMC), our diverse staff works together for one goal — to provide exceptional and equitable care to improve the health of the people of Boston. Our bold vision to transform health care is powered by our respect for our patients and our commitment to ensure everyone who comes through our doors has a positive experience.

You’ll find a supportive work environment at BMC, with rich opportunities throughout your career for training, development, and growth and where you’ll have the tools you need to take charge of your own practice environment.  

POSITION SUMMARY:

Performs duties related to pre-award and non-financial post-award grants and contracts administration. Provides analytical and financial support in proposal review and submission. Acts as liaison between PI, Sponsored Programs Administration Office and funding agency. Performs activities associated with the portfolio management of grants and contracts including processing JIT requests, reviewing and negotiating agreements; drafting subawards; completing subrecipient risk assessments, corresponding terms of the subaward and developing subrecipient monitoring plans; and performing other non-financial post-award tasks as required or assigned.

JOB RESPONSIBILITIES:

• Advises faculty members on the appropriate response to funding opportunities; Reviews and interprets proposal guidelines and sponsor expectations.
• Acts as administrative resource to research investigators, provides assistance, guidance and counsel during development, pre-submission administrative review, management, authorization and transmittal of grant and contract proposals.
• Ensures that submissions are in compliance with agency and institutional policies, interpret grant and contract requirements/regulations and funding agency guidelines, and prepare, analyze and revise detailed proposal budgets.
• Collects all compliance documentation (FCOI, IRB, etc) associated with new applications and non-competing progress reports. Coordinates proposal submission by acting as liaison between PI and SPA Office to resolve pressing concerns in a timely manner to meet submission deadline.

• Maintains grants’ data quality to ensure data integrity in BMC’s InfoEd grants management system.
• Ensures that research staff are properly registered for electronic proposal submission, including registering investigators in e-Commons and other on-line grant submission platforms.
• Works with investigators and their staff on reviewing and submitting Just-in-Time information to sponsor prior to the grant and contract application funding.
• Reviews and/or facilitates the review and execution of all sponsored programs agreements and modifications. Reviews and submits project and/or program technical reports, prior approvals, and other non-financial documents to the sponsor on behalf of investigators.

• Evaluates and processes departmental requests to issue subawards. Collects all necessary information for inclusion in agreement.
• Develops monitoring plans, including risk assessment, risk level determination, additional terms to address risk areas, and monitoring during the subaward.
• Coordinates the review and execution of related agreements (material transfer agreements, data transfer/use agreements, etc.) for research and service programs.
• Serves as the liaison for research legal counsel and serves as the department administrator's contact for all agreement issues. Sends questionnaires to department for completion, enters requests into tracking system, and facilitates review with research legal counsel, negotiation with external partners, and obtaining signatures.

• Coordinates and tracks the workflow of these agreements through each stage of the review and signature process. Maintains electronic file of draft and final contracts for accessibility and retrieval.
• Facilitates Purchase Orders (PO) requests for new subawards and amendments by extension/increase or reduction/decrease commensurate with the prime agreement.
• Issues agreement modifications to subrecipients as requested by PIs and department administrators. Participates in the single audit process, provides documentation related to subrecipient monitoring.
• Assists in preparing and delivering trainings to PIs and department staff. Also participates in departmental training for Sponsored Programs Administration staff.

The above statements in this job description are intended to depict the general nature and level of work assigned to the employee(s) in this job.  The above is not intended to represent an exhaustive list of accountable duties and responsibilities required

JOB REQUIREMENTS

EDUCATION

• Bachelor’s degree in a related field, or equivalent preferred.

EXPERIENCE

• Three years of relevant work experience in the area of grants administration.

• Prior knowledge of grant management system: InfoEd, and other sponsor portals.

KNOWLEDGE & SKILLS

• Requires extensive knowledge of program administration guidelines of Federal and non-Federal sponsors supporting research and educational activities.
• Full facility with Federal Acquisition Regulation, Code of Federal Regulations, sponsor-specific policies, intellectual property policy, conflict of interest requirements, publication rights, application of indirect cost rates and other complex concepts in research administration.
• Maintains knowledge of and ability to interpret and apply sponsor, institutional and departmental policies. Ability to manage high volume and complex transactions.
• Experienced with all types of award mechanisms, including grants, contracts, subcontracts, cooperative agreements.
• Ability to interpret policy for others.
• Able to work with Microsoft applications, including Excel, Word, PowerPoint, Access, etc. Strong analytical, time management, customer service and organizational skills

JOB BENEFITS:

• Competitive pay
• Tuition reimbursement and tuition remission programs
• Highly subsidized medical, dental, and vision insurance options
• Career Advancement/Professional Development: Access a wealth of ongoing training and development opportunities that will not only enhance your skills but also expand your knowledge base especially for individuals pursuing careers in medicine or biomedical research.
• Pioneering Research: Engage in groundbreaking research projects that are driving the forefront of biomedical science.

ABOUT THE DEPARTMENT:

As the primary teaching hospital for Boston University Chobanian & Avedisian School of Medicine and BU schools of public health and dentistry, intellectual rigor shapes our inquiries. Our research is led by a belief that skin color, zip code, and financial circumstances shouldn’t dictate health.

Boston Medical Center is an Equal Opportunity/Affirmative Action Employer. If you need accommodation for any part of the application process because of a medical condition or disability, please send an e-mail to Talentacquisition@bmc.org or call 617-638-8582 to let us know the nature of your request.

Equal Opportunity Employer/Disabled/Veterans