Figma is growing our team of passionate people on a mission to make design accessible to all. Born on the Web, Figma helps entire product teams brainstorm, design and build better products — from start to finish. Whether it’s consolidating tools, simplifying workflows, or collaborating across teams and time zones, Figma makes the design process faster, more efficient, and fun while keeping everyone on the same page. From great products to long-lasting companies, we believe that nothing great is made alone—come make with us!

As Executive Assistant to the Chief Information Officer, you’ll be responsible for keeping the team organized and helping them focus on scaling their teams and processes. In this role, you’ll be directly supporting the CIO to strategically run day-to-day administrative and operational needs. You’ll also be working closely with the Global Business Operations leadership team, and cross-functionally with the broader G&A Orgs and various team members across Figma. The role requires someone who is a great communicator, highly organized, and adaptable.

This is a full time role that can be held from one of our US hubs or remotely in the United States.

What you’ll do at Figma:

Run calendars, meetings, business travel arrangements and expenses
Act as a delegate for the CIO, signing off of expenses, PO approval, and various other tooling as needed with careful attention to internal policy
Be a strategic thought partner to the CIO and their leadership team with a focus on operations, process, and long term planning
Drive leadership meetings by coordinating the agenda, taking notes, and moving relevant action items forward
Lead large scale planning for monthly and quarterly meetings, coordinating content and slides
See opportunities for process optimization throughout team and company processes
Partner with internal teams to ensure cross functional alignment on projects, company achievements, and internal events
Organize in-person offsites, including working with external venues and internal team members
Ad hoc project management

We'd love to hear from you if you have:

6+ years of experience in an administrative or support role
Supported teams of 30+ people
Enjoy working in a fast paced environment and can adapt quickly to changing demands
Are an authority at prioritizing and seeing around corners
Are dependable, reliable and will maintain strictest confidentiality
Have experienced communication skills and can communicate with a wide range of internal and external team members in person, virtually, and over email
Are thoughtful, with an optimistic lens that cultivates inclusivity

While not required, it’s an added plus if you also have:

An affinity for Figma and an interest in becoming an expert in our product
Experience supporting Technology functions

At Figma, one of our values is Grow as you go. We believe in hiring smart, curious people who are excited to learn and develop their skills. If you’re excited about this role but your past experience doesn’t align perfectly with the points outlined in the job description, we encourage you to apply anyways. You may be just the right candidate for this or other roles.

Pay Transparency Disclosure

If based in Figma’s San Francisco or New York hub offices, this role has the annual base salary range stated below.

Job level and actual compensation will be decided based on factors including, but not limited to, individual qualifications objectively assessed during the interview process (including skills and prior relevant experience, potential impact, and scope of role), market demands, and specific work location. The listed range is a guideline, and the range for this role may be modified. For roles that are available to be filled remotely, the pay range is localized according to employee work location by a factor of between 80% and 100% of range. Please discuss your specific work location with your recruiter for more information.

Figma offers equity to employees, as well a competitive package of additional benefits, including health, dental & vision, retirement with company contribution, parental leave & reproductive or family planning support, mental health & wellness benefits, generous PTO, company recharge days, a learning & development stipend, a work from home stipend, and cell phone reimbursement. Figma also offers sales incentive pay for most sales roles. Figma’s compensation and benefits are subject to change and may be modified in the future. You may view our Pay Transparency Policy by clicking on the corresponding link.

Annual Base Salary Range (SF/NY Hub):

$122,000—$260,000 USD

At Figma we celebrate and support our differences. We know employing a team rich in diverse thoughts, experiences, and opinions allows our employees, our product and our community to flourish. Figma is an equal opportunity workplace - we are dedicated to equal employment opportunities regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity/expression, veteran status, or any other characteristic protected by law. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.

We will work to ensure individuals with disabilities are provided reasonable accommodation to apply for a role, participate in the interview process, perform essential job functions, and receive other benefits and privileges of employment. If you require accommodation, please reach out to accommodations-ext@figma.com. These modifications enable an individual with a disability to have an equal opportunity not only to get a job, but successfully perform their job tasks to the same extent as people without disabilities.

Examples of accommodations include but are not limited to:

Holding interviews in an accessible location
Enabling closed captioning on video conferencing
Ensuring all written communication be compatible with screen readers
Changing the mode or format of interviews

By applying for this job, the candidate acknowledges and agrees that any personal data contained in their application or supporting materials will be processed in accordance with the applicable candidate section of Figma's Privacy Policy.

Executive Assistant, CIO

Job description

What you’ll do at Figma:

We'd love to hear from you if you have:

While not required, it’s an added plus if you also have:

Required profile

Experience

Hard Skills

Other Skills

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