Mandarin English Bilingual Executive Assistant - (ZR_20109_JOB)

This is a remote position.

Mandarin-English Bilingual Executive Assistant

Job Summary

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive support in managing daily operations. This role requires excellent bilingual communication skills (Mandarin & English), a problem-solving mindset, and the ability to handle multiple responsibilities efficiently. The ideal candidate will be a resourceful professional who thrives in a fast-paced environment.

Key Responsibilities

✅ Third-Party Service Provider Management

• Act as the main point of contact for service providers (e.g., IT support, cleaning, vendors).
  
• Negotiate contracts, manage invoices, and oversee service quality.
  

✅ Recruitment Support

• Assist with posting job openings, screening resumes, and scheduling interviews.
  
• Communicate with candidates and coordinate interview logistics.
  

✅ Daily Operations Management

• Manage executive calendars, schedule meetings, and arrange travel.
  
• Prepare reports, presentations, and maintain organized records.
  
• Handle correspondence, including email and official documents.
  

✅ Visa Application Assistance

• Gather documents and support the visa application process.
  
• Liaise with immigration authorities and track application status.
  

✅ Finance Team Liaison

• Submit expense reports, track invoices, and assist with bookkeeping tasks.
  
• Ensure proper documentation and financial record-keeping.
  

✅ Social Media Monitoring

• Monitor social media accounts for mentions, comments, and messages.
  
• Alert relevant parties to urgent issues and assist with content management.
  

✅ Ad-Hoc Tasks

• Perform additional administrative and operational support tasks as required.
  

Qualifications & Skills

• Fluent in Mandarin & English (spoken and written).
  
• 3+ years of experience in an Executive Assistant, Personal Assistant, or similar role.
  
• Strong organizational and multitasking skills.
  
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace.
  
• Experience handling sensitive/confidential information with discretion.
  
• Ability to work independently with a problem-solving mindset.
  
• Prior experience in recruitment, finance support, or visa processing is a plus.