Administrative Coordinator (Part-time)

Overview

Tanaq Environmental, LLC. (TEL) delivers environmental engineering, investigation, consulting, and remediation services to local, state, and federal agencies in the areas of hazardous & toxic waste restoration and military munitions site management. Tanaq is a subsidiary of the St. George Tanaq Corporation, an Alaskan Native Corporation (ANC) committed to serving Federal customers while also giving back to the Alaskan native community and shareholders.

Position Summary

Tanaq Environmental is seeking an Administrative Coordinator (Part-time) to maintain effective team and office workflow, oversee office services across onsite and remote locations, and support employee training efforts. Assignments are deadline driven so the ability to set priorities, own projects from start to finish, handle multiple projects simultaneously, demonstrate time management, high level organization, data analysis & problem-solving, document review and editing, presentation skills, and provide a consistent high level of quality and accuracy in a fast-paced, high-volume environment is essential. The ideal candidate will be tech-savvy, well-organized, and adaptable to taking on the changes of a dynamic work environment. This position will report to the Configuration Manager.

This is a hybrid remote position based in Denver, CO.

Responsibilities

• Provide high level editorial review and support to the Quality Control Team on various documents and deliverables. Competency in Microsoft Word is required.
• Maintain office operations and procedures by ensuring all workstations are set-up and function properly, maintaining an organized and presentable office environment, maintaining the office sign-in sheet and electronically preserving old sheets for tracking purposes in the designated SharePoint folder. 
• Facilitating various clerical duties, I.e. Accepting deliveries and packages, checking the mailbox, completing any requests from the Property Manager to maintain the building lease, maintain the storage room, maintain the office copier, and keep track of office inventory for supplies and materials.
• Facilitate printing for various deliverables (postcards, letters, project resources etc.), process supply orders, coordinate with colleagues on office and field resource needs, and be able to print production deliverables at the Denver Office and mail with any additional requirements (Certified mail, return receipts, etc.).
• Printing & assembly of hard copy deliverables with the machine at the Denver Office (depending on client preference). Produce an electronic copy of the deliverable on a CD, including a label. Pack and ship the hard copies to the client. 
• Coordinate various meetings, appointments, and travel for staff as needed.
• Record meeting minutes for various company and project meetings. Format the minutes, assemble in Adobe (if needed), and distribute.
• Oversee the employee store inventory, designing catalogue items with correct Tanaq brand. Distributing welcome kits for new employees and field gear to all employees as needed and collaborating with Axomo to resolve any issues.
• Assemble company and project PowerPoint presentations and submit them to the Configuration Manager for editorial review.
• Manage miscellaneous project requests (I.e. Order/design vehicle stickers for rental trucks, order project flyers to be printed at Staples, etc.).

Required Experience and Skills

• Minimum of 2 years of experience in a similar role.
• Advanced proficiency with a minimum of 2 years working experience in Microsoft Office Suite (especially Excel, Word, Outlook, and PowerPoint); experience with graphics programs is a plus (Illustrator, InDesign, Photoshop, etc.). 
• Ability to review, edit, and proofread documents for clarity, accuracy, and consistency.
• Excellent verbal and written communication and coordination skills. 
• Strong organizational skills, attention to detail and ability to plan and manage multiple tasks simultaneously (time management skills). 
• Experience with cloud-based tools document management tools (SharePoint or similar). 
• Experience with online meeting platforms (MS Teams, WebEx, Adobe Connect, etc.) 
• Strong technical and persuasive writing, editing and proofreading skills. 
• The ability to work independently and as part of a team to handle multiple, simultaneous assignments at various stages of development and meet tight deadlines, providing a consistently high level of quality and accuracy. 
• Professional demeanor with a positive, solution-seeking attitude and personal responsibility. 
• Self-driven individuals with ability to self-manage, take direction, and proactively run with projects.
• Must be legally authorized to work in the United States without the need for employer sponsorship, now or at any time in the future.

Education and Training

• High School Diploma/GED with 2 years of experience or an associate’s degree in business administration, Office Management or other related fields.

Physical Requirements

• Must be able to work in a hybrid remote work arrangement with prolonged periods of sitting at a desk and while working on a computer.
• Frequent use of computers and other office equipment.
• Occasional lifting and carrying of office supplies and equipment (up to 25 pounds).
• Occasional bending, reaching, and standing.

Pay Range

The hourly pay for this position is $28.00 USD. Please note that the salary information listed is a good faith estimate for this position and a general guideline only. Multiple factors are considered in determining final pay for a position, including, but not limited to, the candidate’s relevant work experience, skills, education, certifications, and competencies that align with the specified role, geographic location, as well as business considerations and contract provisions regarding labor categories that are specific to the position.

Benefits Information

Benefits offered may vary depending on the nature of your employment with Tanaq Management Services. Full-time US-based employees gain access to healthcare benefits (Medical, Dental, Vision), Basic Life Insurance, Short-Term Disability, Long-Term Disability, 401(k), Flexible Spending Account, EAP, Education Reimbursement, Paid Time Off and Holidays.

Who We Are

TEL provides Environmental Consulting and Remediation services under the Comprehensive Environmental Response, Compensation and Liability Act (CERCLA), Resource Conservation and Recovery Act (RCRA), Underground Storage Tank (UST) and Military Munitions Response Program (MMRP) remediation services, studies and reporting. TEL supports major project operations in various states in the US.

TEL is an Equal Opportunity and Affirmative Action Employer and participates in E-Verify. All employment decisions are based on merit, qualifications, and abilities. We welcome and encourage diversity in our workforce. Our policies provide equal employment opportunity to all employees and qualified applicants without regard to race, color, religion, national origin, sex, age, disability, pregnancy, sexual orientation, gender identity, transgender status, genetic information, protected veteran status, or any other protected characteristic under federal, state, or local laws. For more information, visit Know Your Rights and Pay Transparency Statement. TEL complies with the Drug-free Workplace Act of 1988 

If you are an individual with a disability and need assistance completing any part of the application process, please email accommodation@tanaq.com to request a reasonable accommodation. This email is for accommodation requests only and cannot be used to inquire about the status of applications.

To apply for this and other positions with our company, visit:

Tanaq Environmental Career Portal