Office Manager (Remote)

Keller Executive Search is a premier executive search firm specializing in identifying and placing top-tier talent across various industries. We are committed to excellence, efficiency, and professionalism in our operations. To support our growing team, we are seeking a highly organized and proactive Remote Office Manager to oversee daily administrative operations, optimize workflows, and enhance team productivity.

Position Overview

The Remote Office Manager will play a key role in ensuring smooth day-to-day operations, handling administrative functions, coordinating communications, and supporting the leadership team. This individual must be detail-oriented, tech-savvy, and capable of managing multiple tasks in a fast-paced, remote work environment.

Key Responsibilities

• Oversee and manage administrative operations to ensure efficiency and productivity.
• Maintain and improve internal processes, including document management, scheduling, and reporting.
• Provide executive support, including calendar management, travel coordination, and meeting preparation.
• Manage vendor relationships, office subscriptions, and supply procurement.
• Assist with onboarding and HR-related administrative tasks.
• Implement and manage communication tools and project management systems (e.g., Slack, Trello, Asana).
• Ensure compliance with company policies and procedures.
• Act as a liaison between leadership, clients, and team members to facilitate smooth communication.
• Support financial tasks such as expense tracking, invoicing, and budget oversight.
• Handle special projects and ad hoc administrative duties as needed.

Requirements

• 3-5 years of experience in office management, executive assistance, or administrative leadership, preferably in a professional services or recruiting firm.
• Strong proficiency in Microsoft Office Suite, Google Workspace, and project management tools.
• Excellent written and verbal communication skills.
• Exceptional organizational and multitasking abilities.
• High level of discretion and professionalism when handling sensitive information.
• Experience working in a remote environment and effectively managing virtual teams.
• Strong problem-solving skills with a proactive mindset.

Benefits

• Salary Range: $65,000 - $85,000 per year (based on experience and qualifications)
• Competitive benefits package, including health insurance, 401(k), and paid time off
• Remote work flexibility with a supportive, collaborative team culture
• Professional development and growth opportunities

Equal Employment Opportunity and Non-Discrimination Policy 

Equal Employment Opportunity Statement: Both Keller Executive Search and our clients are Equal Opportunity Employers. For all positions, whether with Keller Executive Search or our clients, qualified applicants will receive consideration for employment without regard to race, skin color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran status, disability, genetic information, or any other legally protected status. 

Commitment to Diversity: Keller Executive Search and its clients are committed to fostering a diverse and inclusive work environment where all individuals are valued and respected. 

Reasonable Accommodations: Both Keller Executive Search and our clients are committed to providing reasonable accommodations to individuals with disabilities and pregnant individuals. We engage in an interactive process to determine effective, reasonable accommodations.  

Compensation Information: For client positions, compensation information is available in the job post. If not provided, it will be shared during the interview process in accordance with applicable laws. When required by law, salary ranges will be included in job postings. Actual salary may depend on skills, experience, and comparison to current employees in similar roles. Salary ranges may vary based on role and location. 

Compliance with Laws: Both Keller Executive Search and our clients comply with federal, state, and local laws governing nondiscrimination in employment. This policy applies to all employment terms and conditions, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. 

Workplace Harassment: Both Keller Executive Search and our clients expressly prohibit any form of workplace harassment based on race, skin color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. 

E-Verify Participation: Keller Executive Search and/or our clients may participate in E-Verify. Information about E-Verify participation will be provided during the application process where applicable. 

Privacy and Pay Equity: 

• California Residents: For more information about the categories of personal information we collect for recruiting and employment purposes, please review our Privacy Policy at www.kellerexecutivesearch.com. 

• Colorado, Nevada, New York City, California, and Washington Residents: Compensation information is available in the job post or will be provided during the interview process if not initially available. 

• Both Keller Executive Search and our clients are committed to pay equity and conduct periodic pay equity analyses in accordance with applicable laws. 

State-Specific Information: 

• Rhode Island: We do not request or require salary history from applicants. 

• Connecticut: We provide wage range information upon request or before discussing compensation. 

• New Jersey: We do not inquire about salary history unless voluntarily disclosed. 

Veteran Status: Both Keller Executive Search and our clients provide equal employment opportunities to veterans and comply with applicable state laws regarding veteran preference in employment. If you are a veteran, please inform us during the application process. 

Genetic Information: In accordance with federal and state laws, both Keller Executive Search and our clients do not discriminate based on genetic information. We do not request or require genetic information from applicants or employees, except as permitted by law. 

Local Laws: Both Keller Executive Search and our clients comply with all applicable local laws and ordinances regarding employment practices in the areas where we operate. 

Note: This job posting may be for a position with Keller Executive Search or one of our clients. The specific employer will be identified during the application and interview process. Employment laws and requirements may vary depending on the employer and location.