Social Media and Admin Assistant (ZR_19913_JOB)

This is a remote position.

• Contract type: Independent Contractor
  
• Work Schedule: Flexible 20 hours or 10 am - 2 pm EST. Mon - Fri
  

Client Overview

Join a dynamic and growing marketing and business optimization firm that’s revolutionizing how businesses approach their marketing strategies and operational efficiency. This innovative company offers a comprehensive suite of services, including cutting-edge content creation, strategic social media management, custom web development, and tailored business optimization solutions. With a client-centric approach and a commitment to staying ahead of industry trends, this firm is poised for exciting growth and is seeking a talented individual to support their expanding operations.

Job Description

We’re seeking a highly organized and tech-savvy Executive Administrative Assistant to join our fast-paced marketing and business optimization firm. In this pivotal role, you’ll be the backbone of our operations, managing crucial administrative tasks and supporting client projects across our four main service areas. You’ll have the opportunity to work with a diverse range of clients, contribute to team meetings, and play a vital role in our company’s growth. This position offers the perfect blend of structure and creativity, allowing you to showcase your organizational skills while engaging with cutting-edge marketing strategies and business optimization techniques. You’ll be an integral part of our team, working closely with professionals who are passionate about delivering exceptional results to our clients. If you’re looking for a role that offers variety, challenges, and the chance to develop your skills in a supportive environment, this position is perfect for you!

Responsibilities

• Capture and distribute detailed meeting minutes, with a keen focus on action items and key discussion points
  
• Efficiently manage and schedule social media content for multiple clients using state-of-the-art tools like Canva and SocialPilot
  
• Update and maintain project information in our project management system (Monday.com), ensuring all team members are aligned on project statuses and deadlines
  
• Coordinate and schedule client meetings using HubSpot, managing calendar links and ensuring smooth communication
  
• Assist with professional email correspondence using the company email address, maintaining our high standards of client communication
  
• Actively participate in internal team meetings, providing valuable input and insights to contribute to our collaborative work environment
  
• Create and manage content calendars, working 30-90 days ahead to ensure our marketing strategies are always on point
  
• Organize and maintain digital files and documents, ensuring easy access and retrieval for team members
  

Requirements

• 2-3 years of experience as an administrative assistant or in a similar role, preferably in a marketing or creative environment
  
• Proficiency in Microsoft Office suite, especially Word and Excel
  
• Demonstrated experience with project management tools (e.g., Monday.com) and CRM systems (e.g., HubSpot)
  
• Proven track record in social media management and content creation, with hands-on experience using tools like Canva and SocialPilot
  
• Exceptional organizational skills with the ability to manage multiple projects and deadlines simultaneously
  
• Strong attention to detail and a commitment to producing high-quality work
  
• Excellent written and verbal communication skills in English
  
• Ability to work independently and collaboratively in a fast-paced, dynamic environment
  
• Adaptability and willingness to learn new tools and technologies as our business evolves
  
• Familiarity with AI tools for copywriting and meeting summaries is a plus
  
• Availability to work part-time, 20 hours per week (4 hours per day, Monday to Friday), primarily from 10 AM to 2 PM EST
  
• Flexibility to increase hours during our peak season potentially (March through October)
  

Benefits

• Permanent Work from Home
  
• Immediate Hiring
  
• Steady Freelance Job