Executive Administrative Assistant

Essential Functions: In addition to working as prescribed in our Performance Factors specific responsibilities of this role include:

• Serve as the primary point of contact between executives and internal/external stakeholders, maintaining professionalism and confidentiality.  
• Manage and optimize executives’ calendars, coordinating schedules and resolving conflicts.  
• Proactively anticipate executives’ needs by preparing materials, gathering insights, and ensuring readiness for meetings and events.  
• Create polished agendas, reports, presentations, and other documentation for internal and external communications.  
• Take accurate and concise meeting notes or summaries, organizing them for easy reference and future action.  
• Conduct thorough research to support executive decision-making and streamline workflows.  
• Foster internal communication by coordinating presentations and distributing critical updates.  
• Acting as gatekeeper for TruBridge executives
• Acting as the point of contact for executives, employees, clients and other external partners
• Managing information flow in a timely and accurate manner
• Managing executives’ calendars and set up meetings, both internally and externally
• Format information for internal and external communication –meeting agendas, memos, emails, presentations, flow charts, reports
• Take minutes during meetings and catalog for easy future reference/ or gathering data from meeting stakeholders including a synopsis
• Conduct research and prepare reports on various topics for meetings
• Facilitate internal communication (e.g. distribute information and schedule presentations)

Minimum Requirements:

Education/Experience/Certification Requirements

• Bachelor’s degree or equivalent combination of education and relevant experience
• 2 to 4 years of experience supporting multiple executives
• Strong technical proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Teams, Slack).  
• Exceptional organizational skills, with the ability to multitask, prioritize, and adapt in a dynamic environment.  
• Professional demeanor with strong written and verbal communication skills.  
• High level of discretion and confidentiality in handling sensitive information.  
• Proactive problem-solver who takes initiative and thrives in a remote work environment.  
• Excellent communication (written and oral) and interpersonal skills.
• Strong organizational, multitasking, and time management skills.
• Must be detail oriented and able to follow through on issues to resolution.
• Must be able to act both independently and as a team member.
• Ability to show confidence on the phone with internal and external customers
• Familiarity with multiple applications
• Active and attentive listening skills – be agile
• Ability to receive and apply feedback, particularly related to quality
• Ability to display a friendly, calm and professional demeanor at all times, even under times of high stress
• Exhibit leadership qualities (assist with customer issues, provide constructive feedback)
• Has advanced technical and system knowledge
• Ability to be flexible and start and stop projects as demand shifts