Schedule Service Coordinator (Remote)

About Us

Keller Executive Search is a leading executive search firm dedicated to connecting top talent with innovative organizations. Our collaborative, high-energy team works remotely across the US to deliver exceptional service to our clients.

Position Overview

The Schedule Service Coordinator plays a vital role in managing complex calendaring and scheduling needs for executive searches. This position requires exceptional organizational skills, attention to detail, and the ability to coordinate multiple stakeholders across different time zones.

Key Responsibilities

• Coordinate and schedule multi-party interviews, presentations, and meetings between candidates, hiring managers, and search committees
• Manage calendar conflicts and time zone considerations for global participants
• Monitor and maintain scheduling software systems and applicant tracking systems
• Provide timely communication and updates to all stakeholders
• Create and distribute meeting invitations with appropriate documentation and links
• Track interview status and maintain scheduling metrics
• Support search consultants with administrative tasks related to the interview process
• Troubleshoot scheduling conflicts and propose creative solutions

Requirements

• Bachelor's degree or equivalent experience
• 3+ years of experience in scheduling, administrative support, or related field
• Proven experience with calendar management software and video conferencing platforms
• Excellent written and verbal communication skills
• Strong problem-solving abilities and attention to detail
• Experience working in a remote environment
• Proficiency in Microsoft Office Suite and Google Workspace

Desired Qualifications

• Experience in executive search or recruiting industry
• Knowledge of applicant tracking systems
• Experience with project management tools
• Multilingual capabilities

Benefits

Work Environment

• 100% remote position with flexible hours
• Must be based in the United States

Compensation & Benefits

• Base salary range: $55,000 - $70,000, depending on experience
• Performance-based bonuses
• Comprehensive benefits package including:
• Medical, dental, and vision insurance with 80% employer contribution
• 401(k) with 4% company match
• Mental health and wellness benefits
• Life insurance and disability coverage

Equal Employment Opportunity and Non-Discrimination Policy 

Equal Employment Opportunity Statement: Both Keller Executive Search and our clients are Equal Opportunity Employers. For all positions, whether with Keller Executive Search or our clients, qualified applicants will receive consideration for employment without regard to race, skin color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran status, disability, genetic information, or any other legally protected status. 

Commitment to Diversity: Keller Executive Search and its clients are committed to fostering a diverse and inclusive work environment where all individuals are valued and respected. 

Reasonable Accommodations: Both Keller Executive Search and our clients are committed to providing reasonable accommodations to individuals with disabilities and pregnant individuals. We engage in an interactive process to determine effective, reasonable accommodations.  

Compensation Information: For client positions, compensation information is available in the job post. If not provided, it will be shared during the interview process in accordance with applicable laws. When required by law, salary ranges will be included in job postings. Actual salary may depend on skills, experience, and comparison to current employees in similar roles. Salary ranges may vary based on role and location. 

Compliance with Laws: Both Keller Executive Search and our clients comply with federal, state, and local laws governing nondiscrimination in employment. This policy applies to all employment terms and conditions, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. 

Workplace Harassment: Both Keller Executive Search and our clients expressly prohibit any form of workplace harassment based on race, skin color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. 

E-Verify Participation: Keller Executive Search and/or our clients may participate in E-Verify. Information about E-Verify participation will be provided during the application process where applicable. 

Privacy and Pay Equity: 

• California Residents: For more information about the categories of personal information we collect for recruiting and employment purposes, please review our Privacy Policy at www.kellerexecutivesearch.com. 

• Colorado, Nevada, New York City, California, and Washington Residents: Compensation information is available in the job post or will be provided during the interview process if not initially available. 

• Both Keller Executive Search and our clients are committed to pay equity and conduct periodic pay equity analyses in accordance with applicable laws. 

State-Specific Information: 

• Rhode Island: We do not request or require salary history from applicants. 

• Connecticut: We provide wage range information upon request or before discussing compensation. 

• New Jersey: We do not inquire about salary history unless voluntarily disclosed. 

Veteran Status: Both Keller Executive Search and our clients provide equal employment opportunities to veterans and comply with applicable state laws regarding veteran preference in employment. If you are a veteran, please inform us during the application process. 

Genetic Information: In accordance with federal and state laws, both Keller Executive Search and our clients do not discriminate based on genetic information. We do not request or require genetic information from applicants or employees, except as permitted by law. 

Local Laws: Both Keller Executive Search and our clients comply with all applicable local laws and ordinances regarding employment practices in the areas where we operate. 

Note: This job posting may be for a position with Keller Executive Search or one of our clients. The specific employer will be identified during the application and interview process. Employment laws and requirements may vary depending on the employer and location.