Job description

This is a remote position.

Location: Remote (Must be available during Australian business hours: Melbourne Time, 7:00 AM – 3:00 PM)

Employment Type : Full-Time (8 hours/day, Monday – Friday)

Note: For the right candidate, we are open to starting with a part-time arrangement (4–5 hours/day) with the potential to transition to full-time.

About BruntWork:

BruntWork is a leading recruitment outsourcing company (RPO) dedicated to connecting businesses worldwide with exceptional talent. We pride ourselves on delivering tailored staffing solutions that drive success for our clients and create meaningful opportunities for our candidates.

Position Purpose:

The Officer - Finance Administration plays a critical role in providing comprehensive administrative, accounting, accounts payable, and accounts receivable support. This position is integral to ensuring the smooth operation of financial processes and supporting the broader Admin team based in Melbourne, Australia.

Key Responsibilities:

General Administration: Maintain computerized records, perform word processing, manage mail processing, and handle customer & vendor master data entry and processing.
Bank Reconciliations: Conduct daily bank reconciliations for relevant accounts, including customer receipting, vendor payment matching, EFT & cash receipt matching, and other ad hoc tasks as required.
Accounts Payable: Process purchase orders and invoices, track and pay general expenses, and maintain supplier costs.
Accounts Receivable: Issue customer invoices and statements, respond to customer queries (via phone and email), manage the “Remittance” and “Accounts” email inboxes, collect customer payments, and oversee credit management in Odoo.
Vehicle Administration: Track and pay vehicle-related expenses (e.g., insurance, eTags, fuel, registrations), report on equipment and vehicle KPIs, and manage fleet monitoring on Odoo, Fleetio, and Geotab.
Other Duties: Perform additional reasonable tasks as instructed from time to time to support the team.

Skills, Knowledge, and Experience:

Proven experience in administrative roles, including bank reconciliation, accounts payable, and accounts receivable.
Demonstrated ability to process high volumes of invoices (both customer and vendor) with exceptional accuracy.
Familiarity with inventory management systems.
Intermediate to advanced computer skills, with the ability to quickly learn new systems.
Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
Excellent verbal and written communication skills, with strong interpersonal abilities.
Strong time-management skills and the ability to meet month-end and year-end deadlines.
Self-motivated with the ability to work independently and as part of a team.
High attention to detail and accuracy.
Experience with Odoo (ERP) and/or a manufacturing organization is a plus.

Key Requirements:

Availability during Australian business hours (Melbourne Time, 7:00 AM – 3:00 PM) is essential, as this role supports the Melbourne-based Admin team.
The starting time of 7:00 AM Melbourne Time is non-negotiable due to team dependencies.

Job Highlights: