CPT-8074 Bookkeeping VA at 20four7VA

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CPT-8074 Bookkeeping VA

REQUIRED SERVICE: Business Support VA
REQUESTED EXPERIENCE TIER LEVEL: Junior- Senior Level
MIN. HOURS/WEEK: 35 hours
SHIFT TIME ZONE: Atlantic Time (GMT -4)
SHIFT HOURS: afternoons
SHIFT DAYS: Monday to Friday
REPORTING TO/POC: To Be Determined
Number of VAs: 2

GENDER PREFERENCE: Female
LANGUAGES SPOKEN/PREFERENCE: English
ACCENT PREFERENCE: Neutral
REGION PREFERENCES: N/A

We are seeking a detail-oriented and organized Bookkeeper to join our healthcare
company. The successful candidate will manage the reconciliation of healthcare claims,
patient co-payments, invoicing and daily and monthly financial transactions of POS while
preparing accurate balance sheets and profit and loss statements. This role is critical in
maintaining the financial integrity of the organization and ensuring compliance with
healthcare industry standards and regulations.

Responsibilities

• Claims and Payment Reconciliation:
  • Reconcile healthcare claims and ensure accurate recording of insurance reimbursements.
  • Track and reconcile patient co-payments, verifying accuracy against appointment records and billing systems.
  • Investigate and resolve discrepancies in claims or payments in collaboration with the billing department.
• Financial Recordkeeping:
  • Record all financial transactions, including revenue, expenses, and adjustments, in accounting software.
  • Maintain up-to-date general ledger accounts for healthcare services and operations.
  • Ensure timely and accurate entry of financial data.
• Reporting and Analysis:
  • Prepare monthly, quarterly, and annual balance sheets and profit and loss statements.
  • Assist in financial forecasting and budgeting processes as required.
  • Provide detailed financial reports to management, highlighting trends variances, and areas for improvement.
• Compliance and Audits:
  • Ensure compliance with healthcare industry regulations, insurance guidelines, and accounting standards.
  • Assist with internal and external audits by providing necessary documentation and explanations.
• Process Improvement:
  • Identify opportunities to streamline financial processes, improve accuracy and reduce operational inefficiencies
  • Collaborate with the administration and management team to enhance financial systems and workflows

Qualifications

• Education:
  • Associate’s or Bachelor’s degree in Accounting, Finance, or a related field preferred.
  • Certification in bookkeeping (e.g., CPB or equivalent) is an advantage.
• Experience:
  • Proven experience as a bookkeeper, preferably in the healthcare industry.
  • Familiarity with healthcare claims, insurance reimbursements, and patient
    billing.
  • Proficiency in accounting software (e.g., QuickBooks, Xero) and Microsoft Office Suite, especially Excel, Google Sheets
• Skills:
  • Strong analytical and problem-solving skills.
  • Excellent attention to detail and accuracy in financial data management.
  • Effective communication skills to interact with team members and external
    stakeholders.
  • Ability to prioritize tasks and meet deadlines in a fast-paced environment.

Key Attributes

• Integrity and confidentiality in handling sensitive financial and patient d
• Adaptability to work with various healthcare software and billing platforms.
• A proactive mindset with a commitment to continuous learning and improvement.

Tasks for a Bookkeeper

• Daily Tasks:
  • 1. Perform end-of-day POS reconciliations:
    • Verify that the day’s Point of Sale (POS) transactions match the cash, credit card,
      and co-payment receipts.
  • 2. Match patient co-payments and credit card sales:
    • Ensure payments are accurately applied to patient accounts.
  • 3. Input daily expenses and post receipts:
    • Record receipts, invoices, and any business expenses in accounting software.
  • 4. Maintain up-to-date general ledger entries:
    • Ensure all transactions are accurately classified and recorded.
• Weekly Tasks:
  • 1. Conduct reconciliations of healthcare claims payments:
    • Compare insurance remittance advices with billed claims to ensure payments
      match and identify any discrepancies.
  • 2. Review and reconcile bank accounts:
    • Verify bank statement transactions against internal records.
  • 3. Generate weekly financial summarie
    • Provide an overview of revenue, expenses, and outstanding payments.
  • 4. Address outstanding claims or payment discrepancies:
    • Follow up with insurance providers or patients to resolve any issues.
  • 5. Ensure payroll data entry (if applicable):
  • Confirm hours worked, salaries, or contractor payments are correctly logge
• Monthly Tasks:
  • 1. Prepare balance sheets:
    • Summarize assets, liabilities, and equity to provide a snapshot of financial healt
  • 2. Generate profit and loss statement
    • Analyze revenue and expenses to determine net income or loss for the month.
  • 3. Perform full account reconciliations:
    • Reconcile all accounts, including healthcare claims, bank accounts, credit cards,
      and petty cash.
  • 4. Review and finalize monthly financial repo
    • Ensure all transactions for the month are accurately recorded and categorized.
  • 5. Update and review budgets:
    • Compare actual financial data with the budget and highlight variance
  • 6. File monthly tax payments or reports (if required):
    • Handle any applicable sales tax or other filing
  • 7. Archive and organize financial document
    • Ensure all receipts, invoices, and records are stored for easy retrieval during audits
      or reviews.
• Optional/As Needed Tasks:
  • 1. Assist with audit preparations:
    • Organize and compile requested documentation for internal or external audits.
  • 2. Support budget forecasting and planning:
    • Provide insights based on trends in financial data

Client Industry: Health, Wellness, and Fitness

Want to work with this amazing client? Apply now and join 20four7VA! Join the remote world, today.

What we offer:

• Competitive rates
• Weekly payments
• Annual rate increase (based on performance)
• Paid time off
• Paid holidays
• Various open roles are available
• Free training and upskilling
• Constant support and guidance from managers and mentors
• Clear schedules and guidelines
• A vibrant community always ready to support you
• And more!