Executive and Operations Assistant

Join GrowthAssistant as Operations/Executive Assistant!

Are you a highly organized and detail-oriented professional looking for an opportunity to support a fast-paced executive? We are seeking an Operations/Executive Assistant to provide editorial, administrative, and marketing support to our CEO. This role requires a proactive problem solver with excellent communication skills and the ability to manage multiple tasks efficiently.

Salary Range:  PHP 60,000 - 70,000 per month

Note: Rate/Salary will depend on your current competencies matched to the position’s job description and requirements based on the assessment results.

The Benefits

• Work Set-up: Permanent Work From Home 
• Bonuses:  
  • Attendance Bonus of $ 25 for every monthly perfect attendance
  • Performance Bonus
  • Anniversary Bonus of PHP 5,000 for your 1st year in service and PHP 10,000 for 2 to 3 years in service 
  • Referral Bonus of $ 300 for every successful referral 
• Holiday Paid Time Off (PTO) for 7 days in a year
• Paid Time Offs (PTO) for 6 days in a year
• Healthcare Plan

Key Responsibilities

Editorial Support

• Publish the article of the day, ensuring proper formatting and uploading in the CMS (Contentful).
• Run articles through Grammarly and document suggestions using Google Docs (in suggestion mode).
• Source and upload images for articles (archival or editor-provided).
• Create Instagram feed and story cards using pre-existing Photoshop templates, offering multiple design options for editorial approval.
• Assist with posting content across multiple platforms, including Firebase, Facebook, LinkedIn, Twitter, and Instagram.
• Create and refine “title,” “tweet,” and “quote” cards using pre-existing Photoshop templates.
• Update the editorial planning sheet with links to published content and social media posts.

Scheduling & Administrative Tasks

• Manage the CEO’s calendar, schedule important meetings, and block time for high-priority tasks.
• Assist with email management by organizing the inbox, identifying key emails, and clearing out spam.
• Support daily team communication, ensuring writers and editors meet deadlines (e.g., follow up on missing titles or assets).

Marketing Support

• Track Facebook ad acquisitions and spend; report performance metrics in Slack.
• Post daily 6 PM social media updates.

Weekly & Monthly Tasks

• Update metrics sheet using Google Analytics, Stripe, and Mailchimp analytics.
• Assist with scheduling personal dinners or meetings for the CEO.
• Pull data for the monthly investor update.
• Maintain accurate records of newsletter sponsors by subscribing to and documenting sponsors from relevant newsletters (e.g., Morning Brew, The Skimm, The Information).
• Help plan monthly team events.

Long-Term Projects

• Research potential newsletter sponsors and create a database of leads.
• Identify potential interns or fellows by reviewing college newspaper mastheads.
• Maintain an organized list of investor and close friend birthdays and addresses for gift planning.
• Assist with planning 2–3 week-long vacations for the CEO annually.

Must Haves

• Experience: 2+ years of experience reporting directly to a C-Suite executive.
• Skills: Excellent grasp of English, strong communication skills, and intermediate Excel/Google Sheets proficiency.
• Traits: Detail-oriented, highly organized, and able to work independently under tight deadlines.
• Extras: Experience with social media platforms and the ability to handle both structured and open-ended tasks.
• Availability: Must be able to work EST (New York Time).

Nice to Have

• Experience with Photoshop.

If you’re a proactive multitasker who thrives in a fast-paced environment, we’d love to hear from you! Apply now to join our team.