Scheduling Coordinator

This is a remote position.

Role Name: Scheduling Coordinator

Schedule:

• Full-time, Monday to Friday 8:30 AM to 5 PM 30 minute unpaid break
  

Client Timezone: Australian Eastern Time Zone

Client Overview

Join a dynamic and innovative cooperative that’s redefining the way businesses operate in Australia. Our unique structure fosters a collaborative environment where every team member plays a crucial role in our success. We’re a forward-thinking organization committed to balancing operational efficiency with a people-first approach. As we navigate through an evolving business landscape, we’re seeking a detail-oriented professional to help streamline our scheduling processes and contribute to our continued growth.

Job Description

We’re looking for a highly organized and communicative Scheduling Coordinator to join our team in a remote, part-time capacity. This role is perfect for someone who thrives in a fast-paced environment and excels at managing multiple priorities. You’ll be the linchpin in our operations, ensuring smooth coordination of schedules primarily through email communication. This position offers the exciting opportunity to work with a diverse team, hone your organizational skills, and make a tangible impact on our day-to-day operations. As you grow with us, there’s potential for increased hours and additional benefits, making this an ideal role for someone looking to build a long-term career in a supportive and dynamic environment.

Responsibilities

• Manage and optimize team schedules with precision and efficiency
  
• Respond promptly to scheduling requests, demonstrating excellent time management skills
  
• Coordinate last-minute changes and urgent staffing needs with composure and effectiveness
  
• Maintain clear and professional email communication with team members and leadership
  
• Occasionally conduct phone calls to resolve time-sensitive scheduling matters
  
• Develop and implement strategies to improve scheduling processes and efficiency
  
• Maintain accurate and up-to-date scheduling records, ensuring data integrity at all times
  
• Collaborate with team leaders to anticipate and address potential scheduling conflicts
  
• Provide regular updates and reports on scheduling status to management
  

Requirements

• Exceptional organizational skills with a keen eye for detail
  
• Excellent written communication skills in English, with a focus on clarity and professionalism
  
• Proven ability to manage multiple tasks simultaneously and prioritize effectively
  
• Proficiency in using email platforms and basic computer applications
  
• Strong problem-solving skills and the ability to think on your feet
  
• Flexibility to adapt to changing priorities and handle urgent requests calmly
  
• Self-motivated with the ability to work independently in a remote setting
  
• Experience with scheduling software or willingness to quickly learn new systems
  
• Availability to work full-time Monday to Friday Australian eastern time
  
• Ability to occasionally make phone calls for urgent matters during Australian business hours
  
• Strong interpersonal skills and a collaborative mindset aligned with a cooperative work environment