Move Coordinator

SUMMARY

This position is responsible for providing full-service move management over the phone that promotes customer satisfaction and positively impacts the Company’s shipment and financial performance.   This position will require an understanding of requirements to include; reporting, shipment documentation, weight allowances, and Department of Defense regulations.   This individual works closely among a team of Customer Care representatives, Van Lines Operations Planners and Dispatchers, Transportation Service Providers and Transportation Offices throughout the country to proactively manage the relocation process, including post-delivery service evaluations to support the company’s short and long-term strategic business objectives.

ESSENTIAL DUTIES AND RESPONSIBILITIES

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.   Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.  

Essential Functions:

• Develop a supportive relationship with customer over the phone, maintaining contact from start to finish while managing realistic expectations.
• Reach and maintain 95% or high completion rate on predetermined customer touchpoints to include post-delivery.
• Communicate at expected milestones to measure service, resolve issues as necessary.   
• Notify customer of schedule changes to avoid unnecessary inconvenience.
• Monitor distressed shipments and provide customer updates for late shipments.
• Schedule warehouse shipment pick-ups and manage documentation.
• Identify problems and act to rectify them by employing analytical thinking and sound judgment.
• Handle customer complaints without manager intervention greater than 90% of the time. 
• Perform internal post-delivery quality checks and provide recovery as necessary to improve customer satisfaction.
• Answer all calls professionally, using proper phone etiquette and required information.
• Utilize strong time management, organization skills and prioritization in a fast-paced environment.  
• Work professionally as a team player exhibiting timely, professional and proactive customer service skills.  
• Recognize varying levels of customer concerns, emotions, and stress points to adapt accordingly to meet customer expectations.
• Project an image of patience and expertise while providing courteous, timely, and professional communication through all customer (external and internal) interactions by phone, written, or in person.
• Perform necessary administrative tasks pertaining to the successful management and service of the job functions.
• Regularly review, understand, and apply the DOD business rules and regulations.
• Utilize two or more monitors consecutively with several different software applications to promote strong time management skills. 
• Document every interaction regarding a shipment in proprietary software systems, whether phone calls, emails, virtual, or in person.

POSITION QUALIFICATIONS

Competency Statement(s) 

• Mathematical Skills - Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.  
• Language Skills - Ability to read, analyze and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.  Ability to communicate effectively by phone, email, virtual meeting, or in person.
• Reasoning Ability - Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.  
• Customer Oriented - Ability to determine, communicate and deliver to the customers’ expectations while following company procedures.  
• Self-Motivated - Ability to be internally inspired to perform a task to the best of one’s ability using his or her own drive or initiative.  
• Resilient - Ability to recover from, or adjust to, problems or setbacks.  

SKILLS & ABILITIES

Bachelor’s Degree preferred; Associate degree required in a position-relevant field or minimum of three (3) years work experience in a customer service-centric position, experience in the moving industry is preferred.  

Computer Skills: Minimum requirements in Microsoft Outlook, Word, Excel, and Power Point of Beginner Level (Intermediate Level or higher preferred).  Minimum keyboard skill level of 40 wpm.   

Multi-tasking: Ability to multi-task and enter data while simultaneously conducting phone conversations.
 

WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The working conditions are those of a normal office environment with the absence of disagreeable elements.  The noise level in the work environment is usually moderate.

EOE, including disability/vets