Bids & Contract Specialist

Acute Care Technology

The Acute Care Technology division of ZOLL Medical Corporation develops and delivers innovative lifesaving products and software solutions to EMS, hospital, public safety, and military customers globally. Products include AEDs, trauma kits, ventilators, temperature management solutions, and more. Our dedicated employees take pride in their commitment to improving patient outcomes while delivering world-class customer service.

Location: Germany remote

Fluency in German is required for this role

Job Summary

Oversee the commercial agreements and tendering process in the DACH region. There is no personnel responsibility associated with this position.

Responsibilities

• Search and monitor tenders according to the company's SOA categories;
• Manage the company's registration processes in customer qualification portals;
• Completing the first pass of tender conditions for submission in accordance with the department's procedures;
• Assessing the feasibility of the identified tender, analysing the requirements of the tender and verifying the company's eligibility to participate in the tender;
• Completing the technical and administrative questionnaires to be submitted on the tender portals;
• Monitoring the progress of the tender and coordinating all corporate functions involved in the preparation of the technical, economic and administrative envelopes;
• Preparation of all administrative documents requested by the contracting authority during the tendering process (requests for clarification and control, etc.);
• Managing, in coordination with the sales staff and the other departments concerned, all administrative activities related to the post-award phase, supporting the various company departments and analysing the tender results together with the technical experts and the sales staff;
• Supervise and smoothly manage the contracting process from bidding through negotiation and execution to fulfilment, ensuring full compliance with deadlines and schedules;
• Manage the qualification process for the company's suppliers/vendors;
• Manage registrations and renewals in public registers;

Required experience

• Qualification in legal or business disciplines;
• At least two years' experience in the preparation of administrative documents for tenders (preferably with medical device suppliers and public contracts).
• Proficiency in Microsoft Office Suite with emphasis on Excel and Word;
• Problem solving - Recognising and resolving issues in a timely manner;
• Organisational Support - Follows policies and procedures; supports the goals and values of the organisation;
• Adaptability - Adapts to changes in the work environment; manages competing demands; can deal with frequent changes, delays or unexpected events;
• Motivation - Measures self against a high standard of performance;