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Sales Operations Coordinator

Remote: 
Full Remote
Salary: 
57 - 80K yearly
Experience: 
Mid-level (2-5 years)
Work from: 
United States

Offer summary

Qualifications:

Bachelor’s degree in Business Administration or related field, 3-5 years of experience in sales support, Experience with Paylocity and Q360 preferred, Exceptional written and verbal communication skills.

Key responsabilities:

  • Generate official sales quotes in Q360
  • Coordinate internal processes related to contracts and project management

Advanced Systems Group, LLC logo
Advanced Systems Group, LLC SME https://www.asgllc.com/
51 - 200 Employees
About Advanced Systems Group, LLC
At Advanced Systems Group, we engineer solutions and facilities for Digital Media, Entertainment, and Broadcast that bring your creative concepts to life. With more than 20 years of experience in integrating custom file-based video and film workflows including software and storage, digital asset management, archiving solutions, and hardware, we will develop an optimal workflow that best suits your digital media objectives. Whether your roots are in broadcast, post-production, corporate video, or gaming, we tailor solutions to fit your needs and solve your most complex problems. And we don’t stop there. Our commitment to your success extends beyond developing an efficient workflow; we also maintain your system. We invest time and resources, keeping our technical team trained in the most current software and product updates, so we’re ready when you need us. Advanced Systems Group – Technology and Engineering for Media and Entertainment. • SAN Integration • Editing and Finishing • Animation and Compositing Tools • Digital Intermediate (DI) Workflow Solutions • Archiving, Asset Management, and Backup Solutions
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Job description

Description

About Us: 
Advanced Systems Group, LLC enables creativity through better technology and operations for media creatives and content owners. From acquisition to delivery, on-premises or in the cloud, ASG ensures our clients’ success through tailored solutions. One of North America’s largest Media and Entertainment Technology and Operations suppliers, we provide engineering services, physical and cloud integration, training, support, and managed services. Our Managed Services deliver customized operations and services for all phases of media production, including creative and engineering. Founded in 1997, and providing nationwide services, ASG has teams based in Northern California, Los Angeles, the New York Tri-State Area, the Southeastern US, and the Rocky Mountain Region.
 
We are looking for:  
Advanced Systems Group is seeking an experienced Sales Operations Coordinator to support Sales and Resource Operations. This role ensures smooth coordination between the Sales teams, Account Managers, and Resource Managers. This role will own and coordinate internal processes related to quoting, contracts, purchase orders, and project coordination.
The ideal candidate will possess strong attention to detail and the ability to work in a fast-paced, deadline-driven environment. They will have strong business acumen, an understanding of how to achieve business objectives, and a commitment to providing a positive customer experience.
 
Job Responsibilities:  
  • Generate official sales quote in Q360 for both Embedded and Flex teams
  • Generate and Input official quotes into Q360 and support ongoing sales efforts 
  • Coordinate in managing and maintaining up-to-date rate cards, ensure they align with current pricing models and discount tables
  • Coordinate with managing quote request from Account Managers & Flex Intake form   
  • Manage Project setup within Q360 
  • Price List and Rate Card administration
  • Maintain the Sales Operations Sharepoint page with quoting information 
  • Coordinate with sales, Resource Ops, and other internal teams to gather pricing, lead times, and other relevant details for the central repository in SharePoint
  • Providing sales and administrative support to the Account Manager and Resource Ops team to ensure smooth operations
  • Coordinate the organization and maintenance of contracts and associated data, including tracking contract lifecycle milestones and updating records as needed
  • Act as a liaison to facilitate communications between internal teams and clients, supporting Account Managers in maintaining customer relationships and providing project updates
  • Ensure timely and accurate data is captured on projects for profitability analysis
  • Coordinate sales support process functions, including pipeline management supporting our efforts to track and secure contracts marketing lead management, participating in meetings
  • Providing sales and administrative support to the Account Management team to ensure smooth operations
  • Management and upkeep of the Contracts and relevant data elements
Qualifications & Experience:  
  • Bachelor’s degree in Business Administration, Operations Management, and Project Management or related field
  • 3-5 years of experience working in client-facing roles in sales support, and operations management in a fast-paced, deadline-driven environment
  • Experience with Paylocity strongly preferred
  • Working knowledge of Q360 strongly preferred
  • Exceptional written and verbal communication skills
Compensation & Benefits: 
This full-time role offers a salary of $57,000 - 80,000 annually depending on experience.
 
At Advanced Systems Group, we prioritize an inclusive work environment and offer a variety of benefits to support our diverse team, including:
  • Comprehensive medical coverage with 3 different plans to fit your needs, and 100% of the employee medical premium covered by ASG, and affordable rates for your family.
  • Discounts on health and wellness programs, plus savings on travel and more.
  • Voluntary benefits including disability, accident, critical illness insurance, and pet insurance.
  • Employee Assistance Program offering counseling, financial coaching, and more.
  • Paid time off to relax and recharge.
  • Additional benefits to help you plan for the future, like life insurance and 401k.  
Interested applicants, including those from Washington state, may contact [email protected] to request a full disclosure of the benefits offerings. 
  
Advanced Systems Group LLC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Required profile

Experience

Level of experience: Mid-level (2-5 years)
Spoken language(s):
English
Check out the description to know which languages are mandatory.

Hard Skills

Customer Relationship ManagementProject CoordinationSales OperationsQuotationsSales SupportOperations Management

Other Skills

  • Detail Oriented
  • Business Acumen
  • Communication
Are you interested?

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