Facilities Operations Coordinator

Job Title: Facilities Operations Coordinator
Location: Remote (CST Time zone)
Salary Range: up to 1000 USD

Work Schedule: Monday - Friday, 9:00 AM to 5:00 PM (CST)

NOTE: INDEPENDENT CONTRACTOR POSITION

Company Overview:

Sagan is an exclusive membership community for top executives, founders, and CEOs seeking to hire and maximize the impact of international talent. We bridge the gap between global talent and US-based businesses, connecting candidates from vibrant regions like Latin America, the Philippines, India, Pakistan, Bangladesh, and Africa with leading American companies. Discover a world of career possibilities with Sagan.

About the Company:

Sagan represents a growing property management company focused on delivering exceptional maintenance services and operational efficiency. The company values teamwork, communication, and a commitment to providing top-tier service to its clients and residents.

Position Overview:

The Facilities Operations Coordinator will play a critical supporting role in overseeing the day-to-day activities of the maintenance team. This position requires strong organizational skills, a knack for numbers, and fluency in Spanish to facilitate effective communication. The ideal candidate will work closely with the Maintenance Supervisor to track job progress, manage personnel scheduling, and ensure accurate documentation of materials and hours.

Key Responsibilities:

• Monitor maintenance personnel as they progress through scheduled jobs, ensuring timely task completion.
• Track and record work hours, materials purchased, and job-specific expenditures.
• Maintain real-time communication with maintenance personnel (via calls/texts in Spanish) to verify details regarding time and materials.
• Collaborate with the Maintenance Supervisor to address scheduling or operational challenges.
• Prepare detailed daily or weekly reports summarizing job activities and resource utilization.
• Utilize Excel and other tools for data entry and analysis, ensuring accuracy in all records.

Qualifications:

• Proficiency in Microsoft Excel with strong numerical and analytical skills.
• Fluency in Spanish (spoken and written) to communicate effectively with team members.
• Exceptional organizational and time-management abilities.
• Ability to multitask and adapt to changing priorities throughout the day.
• Strong communication skills for collaborating with team members and supervisors.

Nice-to-Haves:

• Experience in property management or maintenance coordination.
• Familiarity with AppFolio or similar property management software.
• Strong problem-solving skills and a proactive approach to operational challenges.