Maintenance Coordinator

Job Description

Who We Are

BGIS is a leading provider of customized facility management and real estate services. With our combined team of over 6,500 globally, we relentlessly focus on enabling innovation through the services we deliver, while actively looking for new opportunities that will enable innovation for our clients’ businesses. Globally, we manage over 320 million square feet of client portfolios across 30,000+ locations in North America, Europe, Middle East, Australia and Asia. Further information is available at www.bgis.com

Summary

The Maintenance Coordinator is responsible for equipment data collection job plan documentation, job plan tasking, preventative maintenance scheduling, data reporting and CMMS end user training. Ensures adherence to policies and procedures ensuring data integrity, quality planning, and KPI work order metrics are achieved by team.

Key Duties & Responsibilities

Equipment Data Collection & Maintenance

• Maintains and updates equipment data base and preventative maintenance program.
• Provides data collection procedures, forms and checklists to support data inputs into service maintenance management database.
• Provides suggestions and assists with improvement of relevant procedures and resources.
• Provides quality and efficient asset based preventative maintenance program.
• Asset grouping of like equipment for coordinated maintenance.
  
  
  

Work Orders

• Provides monitoring and reporting for PM work order performance and adherence to service delivery.
• Advises management team of issues, concerns or noncompliance to standard.
  
  
  

Preventative Maintenance Scheduling

• Creates preventative maintenance schedules based on assets.
• Reviews and updates work schedules taking into consideration factors including but not limited to current workload and geographical proximity to facilities or specific site conditions.
• Generates reports to review Technician workload with team and managers.
• Provides resource allocation recommendations to assist with optimizing resource utilization.
  
  
  

Job Plan Documentation

• Liaises with relevant stakeholders to gather work procedures in order to prepare and/or maintain related job plans.
• Provides suggestions on applicable job plans based on asset or job requirements.
  
  
  

Reporting

• Generates data and prepares various reports to managers and team.
• Reviews reports and communicates observations and recommendations to operations team.
  
  
  

End User Training

• Provides training to CMMS end users.
• Other duties as assigned.
  
  
  

Knowledge & Skills

• 1 to 3 years of facility services administration work experience.
• Community college diploma or equivalent training (e.g. RPA, CET)
• Strong administrative and organizational skills.
• Strong attention to detail and data accuracy.
• Ability to communicate clearly and effectively with others for the purpose of data exchange, clarification and follow up.
• Ability to capture work procedures provided by others accurately and prepare accurate job plans.
• Ability to create accurate maintenance schedules based on contract requirements.
• Proficient with MS Office suite of applications along with ability to quickly learn new software applications and information systems.
  
  
  

Licenses and/or Professional Accreditation

• None required.
  
  
  

At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric of our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success!

BGIS is an equal opportunity employer and we welcome you to apply for a position with us! If you require accommodation during the recruitment process, please contact us at askHR. Upon request for accommodation, we will consult with the applicant in question and provide, or arrange for the provision of, a suitable accommodation in a manner that takes into account the applicant’s accessibility needs due to disability.